Construction Administrative Assistant

Job Description

LHH Recruitment Solutions is partnering with a long-established commercial construction firm in Northwest Houston to hire a Construction Administrative Assistant. This role is perfect for someone who thrives in a dynamic environment, enjoys supporting multiple teams, and is ready to take the next step in their career with a stable, growth-minded company.

Location: 100% Onsite - Houston, Texas 77040

Schedule: Mon-Thurs 6:30am-4:30pm Fri 7:00am-11:00am

Employment Type: Direct Hire (Temp-to-Hire also considered)

Compensation: $50,000-$60,000 + Annual Bonus

Responsibilities

Prepare and issue subcontracts, purchase orders, and change orders

Save, track, and distribute executed contracts and documents

Enter commitments and project data accurately into Sage 300 CRE

Request and track Certificates of Insurance (COIs) from subcontractors

Coordinate the company's COIs for general contractors

Order project-related items

Pull permits, schedule inspections, and learn city-specific processes

Prepare safety manuals, SDS sheets, warranty letters, and close-out manuals

Enter new jobs, estimates, and GC change orders into Sage Job Cost/Project Management

Provide administrative support to the Construction Manager and Job Cost Analyst

Assist with general office duties to keep operations running smoothlyRequirements

MUST have office administrative experience AND must have worked in a professional office environment

2-3+ years of administrative or project support experience

Tech-savvy with solid proficiency in MS Outlook, Word, Excel, and PDF tools like Nitro

Reliable and accountable with strong attendance history

Strong communicator-able to ask questions, get clarification, and collaborate

Self-starter, proactive, and able to take initiative without constant direction

Comfortable working within structured processes and detailed documentation workflows

Able to thrive in a sometimes chaotic, fast-paced environment

Comfortable working onsite every day with early-morning hoursPreferred Qualifications

Experience in construction or manufacturing environments

Exposure to processing POs, billing, or project documentation

Familiarity with or interest in learning Sage 300 CRE

Experience supporting field teams, project managers, or superintendentsPay Details: $50,000.00 to $60,000.00 per year

Search managed by: Laarnie Thompson

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Full-time