Executive Administrative Assistant

Description

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job Responsibilities

Manage complex, dynamic calendars and prioritize communications; screen and triage calls with discretion.

Coordinate internal and external meetings end to end, including logistics, materials, facilities, and follow ups.

Arrange domestic and international travel, build itineraries, and manage changes while ensuring policy compliance.

Plan and support off-sites and external events, including catering, transportation, and on site logistics.

Process invoices and T&E expense reports; ensure compliance with firm policies and serve as a policy resource.

Orchestrate onboarding and off-boarding (equipment, system access) and maintain organizational charts and executive bios.

Draft high quality emails and correspondence; prepare and edit presentations and spreadsheets; anticipate issues and lead ad hoc projects in partnership with the administrative team.

Required Qualifications, Capabilities, and Skills

5+ years of administrative experience supporting Managing Director level (or equivalent) and above.

Advanced organizational and time management skills with expert calendar and priority management.

Proven tact, judgment, and confidentiality in interactions with senior leadership.

Excellent interpersonal, written, and verbal communication skills; professional phone etiquette.

Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).

Experience coordinating complex meetings, travel, and events in a fast paced environment.

Proactive problem solver who collaborates effectively across teams and anticipates needs.

Preferred Qualifications, Capabilities, and Skills

College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.