Compliance Program Manager

Classification Purpose: The primary purpose of the Compliance Program Manager classification is to recommend and manage internal controls and procedures related to public procurement activities, contract administration and compliance, records management, and administrative operations; and to improve compliance program procedures.

Job Duties: Cooperatively develop and manage internal controls and procedures for programs within the Purchasing Department.

Ensure appropriate cross-training for critical program functions and serve as backup support for purchase order batching and p-card administration activities in the absence of primary staff.

Monitor templates for alignment with statutory requirements and County policies.

Read, analyze and interpret federal, state, and local regulations regarding public procurement.

Ensure the Purchasing Department/County is in compliance with the Ohio Revised Code, Ohio Administrative Rules, county rules, regulations, policies, procedures, and applicable collective bargaining agreements.

Ensure procurements comply with grant or other funding requirements.

Work with the County's Office of Economic Engagement and Community Development on projects related to supplier diversity and SEBE tracking initiatives.

Update agency records retention schedules and manage records retention for all business units, oversee the integrity of contract files, and ensure information is properly stored.

Collaborate with the Board of Commissioners' staff to receive, analyze, log, and respond appropriately to public records requests.

Establish naming conventions for electronic files and perform regular audits to ensure compliance.

Provide contract and PO resolution compliance review.

Track County procurement trends to identify potential avenues of savings.

Oversee administration and compliance of the Procurement Card Program.

Collaboratively identify areas of improvement, suggest procedures to better coordinate procurement activity.

Support the analysis of procurement and contracting practices and functional relationships to improve workflow, operating procedures, and information sharing and accessibility.

Recommend improvement of purchasing and contract compliance procedures.

Perform regular audits to ensure compliance and discover issues of non-compliance.

Support agency partners in the documentation of issues of non-compliance with contract requirements and related actions.

Identify barriers to compliance and develop and recommend remediation.

Collaboratively develop and participate in training initiatives and create and update resource documents for staff within the department and across the County.

Maintain procedure manual and departmental reference materials.

Assist with special projects.

Engage in continual training on best practices in government compliance.

Maintain regular and predictable attendance.

These duties are illustrative only, and you may perform some or all of these duties or other job-related duties as assigned.

Major Worker Characteristics: Knowledge of Compliance Principles; Public Procurement Policies; Inventory Control; Management; Labor Relations; Supervision; Office Practices & Procedures; Agency Policies & Procedures.

Skill in word processing.

Ability to deal with problems involving few variables in familiar context; interpret variety of instructions in written, oral, picture or schedule form; add, subtract, multiply and divide whole numbers; recognize safety warnings; complete routine forms; maintain accurate records; cooperate with coworkers on group projects; establish friendly atmosphere within work unit.

Minimum Class Qualifications for Employment: Any equivalent combination of relevant training and experience including but not limited to: Bachelor's degree in finance, business administration, or related field with five (5) years of professional experience in contract compliance or related field.

Additional Requirements: No special license or certification is required.

Supervisory Responsibilities: Ability to assign, review, plan, and coordinate the work of other employees, to provide instruction to other employees, and to maintain department standards in carrying out and leading departmental activities and projects.

Unusual Working Conditions: N/A