Office Coordinator (contract)

*This is a 6-month contract position.

The Office Coordinator plays a key role in ensuring the smooth day-to-day operation of the office.

This position provides administrative, operational, and logistical support while serving as a central point of contact for employees, guests, and vendors.

The Office Coordinator helps maintain an organized, welcoming, and efficient work environment.

Responsibilities and Duties

Office Operations & Administration

Monitor, organize, and replenish office and kitchen supplies, food and beverages

Maintain office supplies and general office inventory

Support food service programs and vendor relationships (supplies, catering, etc.)

Support administrative projects as assigned

Coordinate office maintenance requests and work with facilities or building management as needed

Liaise with Facilities, Maintenance and IT to assess and address office needs

Help maintain an organized, safe, and welcoming office environment

Coordinate day-to-day office operations to ensure a smooth and efficient workplace

Employee Experience & Engagement

Support planning and coordination of company social events, including Summer and Winter Celebrations, along with a quarterly employee activity

Organize catering and event logistics

Support employee recognition and engagement initiatives

Human Resources Support

Support badging and access coordination

Support first-day setup and welcome processes

Qualifications and Skills

High school diploma or equivalent required

1–2 years of administrative, office coordination, or related experience preferred

Ability to take direction from manager, prioritize tasks and work independently

Strong organizational and multitasking skills with attention to detail

Excellent communication and interpersonal skills

Outstanding written and verbal communication skills

Proficient and strong working knowledge of Google Workspace tools including Docs, Sheets, Slides and/or advanced proficiency in Microsoft Office, particularly PowerPoint and Excel

vProven ability to prioritize effectively and meet deadlines

Service-oriented mindset

Collaborative team player with a positive and professional demeanor

Must be able to easily lift 30-50 lbs.

What We Offer!

Relocation assistance

Excellent medical, dental, and vision insurance through a PPO plan (100% premium paid for individuals, ~70% for dependents)

Company-paid life, AD&D, long-term disability, and short-term disability insurances

Parental leave

Generous PTO + 10 paid holidays

401(k) matching up to 6%

Lunch and snacks provided every day, including accommodations for all dietary restrictions

Monthly wellness stipend

Monthly cell phone stipend

Yearly education stipend to obtain certifications or take classes in your field

Fun events, swag, and the occasional airship ride

An opportunity to change the world and work with some of the smartest and the most talented experts from different fields

Compliance Requirements

Criminal background check clearance

Drug test clearance wherever applicable

Full-time

SMS Text Messaging (10DLC Compliance) LTA RESEARCH may communicate with applicants and users via SMS (text messaging) for purposes related to job applications, interview scheduling, and other recruitment updates. By providing your phone number through our application or contact forms, you consent to receive such communications. We do not use SMS for marketing purposes, and we will never sell, rent, or share your phone number with third parties for their promotional use. Message Frequency & Opt-Out: Message frequency may vary depending on your application status. Standard message and data rates may apply. You can opt out at any time by replying STOP to any message. For assistance, reply HELP. Consent & Privacy: Your consent to receive SMS messages is not a condition of employment. All data collected through text messaging is handled accordance with our Privacy Policy and applicable data protection laws, ensuring your personal information is kept secure and confidential. LTA Research & Exploration welcomes all candidates to apply including those with limited experience. We understand that candidates with a growth mindset and passion for working on the next chapter in aviation advancement can outweigh experience alone. We celebrate diverse origins and journeys and understand their importance in developing new technology. Rooted in our humanitarian mission, we want to serve the entire globe and have a team that represents those we wish to serve. Lighter Than Air is an equal opportunity employer. All applicants are considered without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, marital status, veteran status or any other discriminatory factors prohibited by law.