Trade Partner Champion (Bid Solicitor)

Job Description

The Role:

Responsibilities

Market & bench building

Build and continuously expand TriArc’s qualified trade partner database by trade, geography, capacity, and performance.

Run ongoing prequalification (financials, safety, workload, bonding) in coordination with Accounting.

Bid strategy & scheduling

Publish the rolling Bid Calendar; align milestones with Estimators/PMs and owners/architects.

Break down drawings/specs into clear trade packages; assign scope sheets and alternates.

ITB execution

Prepare Invitation to Bid packages (drawings, specs, addenda, bid forms, alternates, due dates, delivery method).

Post to BuildingConnected; segment targeted lists; personalize top-tier outreach.

Relentless follow-up

3-touch cadence (Day 1 email + Day 3 call/text + Day 5 confirmation) and pre-deadline “nudge” to secure commitments.

Track interest/no-bid reasons; backfill gaps early; escalate risk areas to Estimating.

Bid intake & leveling

Receive bids, confirm inclusions/exclusions, and level against scope sheets; flag outliers and VE options.

Package a clean Bid Leveling Matrix for Estimators/PMs with award recommendation.

Data & feedback loops

Score and rate trade partner performance post-award (price accuracy, quality, safety, schedule).

Run post-bid debriefs; capture lessons learned to refine future ITBs.

Brand & relationship

Be TriArc’s front door for subs: fast answers, fair process, respectful communication, and values-based partnership.

Ideal Profile:

Required Traits & Skills

Excellent Communication Skills

Hunter mentality: proactive, persistent, upbeat on the phone; comfortable making 30–50 quality contacts/day in peak cycles.

Construction fluency: understands typical scopes (CSI divisions), alternates, addenda, and gaps that derail bids.

Process discipline: lives in checklists, documents everything.

Communication: crisp writing, professional phone presence, tact with hard-bid deadlines.

Values fit: Do what you say • Do the right thing • Gumption • Stick-to-itiveness • Passion/Enthusiasm.

Nice-to-Have

Customer Service / Appointment Setting experience

GC pre-con/bid desk experience or supplier/manufacturer rep background.

Existing DFW sub network across interiors, ground-up flex/industrial, retail shells.

Key KPIs & Scorecard (reported weekly)

% trade packages with 3+ bids (primary KPI)

Avg. bids per trade

% bids on time

coverage gaps prevented (and when caught)

Prequal completion rate / expirations cured

Diversity/bench depth by top 15 trades

ITB Bid cycle time

Trade partner satisfaction pulse

Sample Weekly Cadence

Mon: Publish bid calendar; align with Estimators; identify coverage risks.

Tue–Thu: ITB sends, follow-ups, phone blocks, addendum broadcasts, pre-deadline confirmations.

Fri: Deliver leveled bid matrices; update KPIs; partner thank-you touchpoints.

Technical Requirements:

Computer: Intel i5 processor or equivalent with at least 8GB RAM

Internet: Minimum 50 MBPS download speed

Dual Monitor is required

Noise cancellation headset

HD Cam (Clutter Free, Ideally Plain Well-lit background)

Job Details:

Job Type: Part-time

Schedule: Monday to Friday, 9:00 AM – 11AM & 1PM – 3 PM CDT // 11PM to 1AM & 3Am to 5AM PHT

Salary Range: PHP 20,000 – 33,000 monthly, depending on experience.

What's on Offer?

Opening within a company with a solid track record of success

Attractive compensation package

Opportunity to make a positive impact