Program Coordinator

Job Description

Program Coordinator

Job Type: Temporary (12-month assignment)

Pay Rate: $25-30/hour DOE

Location: White Plains, NY Hybrid (minimum 3 days on-site per week)

Job Overview

Madison Approach Staffing is recruiting for a Program Coordinator to support our client's Business Services division on a large-scale enterprise transformation project. This role will play a crucial part in supporting daily business unit activities and contributing to the successful implementation of strategic projects and initiatives. The ideal candidate will assist with project planning, coordination, documentation, and communication while working under the guidance of the Business Unit head or Project Manager. This position offers an excellent opportunity for professional growth and learning within a dynamic organization. This is an immediate-start, 12-month contract opportunity.

Key Responsibilities

Project Planning and Coordination: Collaborate with Project Manager to create project plans, define project scope, and coordinate project activities across multiple teams

Documentation and Reporting: Maintain comprehensive project documentation including meeting minutes, progress reports, and project timelines/schedules; ensure timely reporting of project milestones to stakeholders

Communication and Collaboration: Facilitate effective communication between cross-functional team members, stakeholders, and vendors; coordinate meetings, prepare agendas, and ensure follow-up actions are completed

Risk Management: Identify potential risks and issues that may impact project success; assist in development of mitigation strategies and contingency plans

Quality Assurance: Monitor project deliverables to ensure they meet defined quality standards; assist in conducting quality reviews and implementing corrective actions when necessary

Resource Coordination: Assist in resource allocation and tracking; coordinate with different teams and departments to ensure availability of resources required for project success

Research and Analysis: Conduct quantitative and qualitative research on project-related topics and contribute to data analysis for informed decision-making under management guidance

Content Development and Management: Assist internal stakeholders to develop and manage content for business-related intranet sites including updating content, ensuring relevance and accuracy, and organizing information in a user-friendly manner

Ad Hoc Support: Assist Business Unit head and Project Manager with various tasks such as preparing presentations, organizing project-related events, managing project documentation, and coordinating calendar and travel requests

Required Skills & Experience

Education: Bachelor's degree required

Experience: 1-5 years of experience in project coordination, program support, or related administrative role

Organizational Skills: Strong ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well-organized

Communication Skills: Excellent verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendors

Attention to Detail: Meticulous in documenting project information, tracking progress, and identifying potential issues

Problem-Solving: Ability to analyze situations, identify solutions, and make recommendations for resolutions when faced with challenges or obstacles

Collaboration: Proven ability to work effectively with cross-functional teams, promote positive team environment, and foster collaboration

Time Management: Efficiently manage time and resources to meet project deadlines and deliverables

Adaptability: Flexible and open to change as projects evolve, with ability to adjust plans accordingly

Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality

Analytical Skills: Ability to analyze data, perform basic quantitative analysis, and interpret information to support decision-making

Research Skills: Strong ability to gather relevant information, analyze data, and present research findings in clear and concise manner

Must be local to the Tri-State area and available for W2 employment

Preferred Skills & Experience

Familiarity with project management principles and methodologies

Proficiency with project management software (Microsoft Project, Smartsheet, Asana, or similar)

Experience supporting enterprise transformation or ERP implementation projects

Background in business services or corporate operations

Advanced Microsoft Office skills including PowerPoint for presentations

Experience with content management systems and intranet platforms

Project Management Professional (PMP) or CAPM certification

Work Schedule & Details

Monday through Friday, 7.5-hour work day with 0.5-hour unpaid lunch

Hybrid schedule with minimum 3 days on-site (may be fully on-site depending on department requirements)

Paid for time worked only; no paid holidays, vacation, or sick days during contract period

Immediate start date available

To Apply: Please submit your resume to Madison Approach Staffing. Only qualified candidates will be contacted for interview consideration.

Hybrid remote