Construction Administrative Assistant

Job Description

Administrative tasks associated with construction management in down town Philadelphia Pa.

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow. The ideal candidate is organized, proactive, and capable of handling multiple tasks while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

Answer and direct phone calls, emails, and other correspondence

Schedule meetings, appointments, and manage calendars

Prepare, edit, and format documents, reports, and presentations

Maintain physical and digital filing systems

Order office supplies and manage inventory

Assist with data entry, record keeping, and basic reporting

Greet visitors and provide general administrative support

Coordinate travel arrangements when needed

Support team members and management with ad hoc tasks

Required Qualifications

High school diploma or equivalent (Associate’s degree preferred)

Proven experience in an administrative or office support role

Strong organizational and time-management skills

Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace

Excellent written and verbal communication skills

Ability to handle confidential information with discretionCompany Description

Torino Incorporated has been providing general contracting and construction management services for all phases of construction from assisting with site selection and development, full preconstruction services, new interior construction, to major building infrastructure upgrades and modernizations. Our specialty is Tenant Improvement work within the Greater Philadelphia area; Center City represents 80% of our work. Our continued growth in this market is the result of repeat business and continued dedication and commitment to our clients, building relationships.

Full-time