Administrative Assistant

Job Description

Our client is a recruiting/staffing agency. They seek a temp Administrative Assistant to join their Westampton, NJ office.

Responsibilities

Handle general clerical tasks such as mailing, scanning, filing, faxing, and copying documents

Organize and maintain intake folders for multiple internal programs

Enter and update client information and documentation within Salesforce to maintain accurate records

Direct incoming calls and welcome visitors in a professional manner

Document staff meetings and prepare written summaries of discussion points

Manage office supply levels and coordinate vendor deliveries when needed

Track equipment records, inspection logs, and workplace safety documentation

Oversee routine safety checks, including monitoring fire extinguisher inspections and compliance standards

Coordinate service requests with technology providers such as Intermedia and Comcast while working with IT support

Conduct outreach activities and assist with client intake, orientations, resume preparation, and event preparation, such as job fairs

Requirements

Bachelor's degree preferred

1-2 years of administrative experience

Strong organizational and multi-tasking skills

Professional communication and customer service skills

Ability to maintain confidentiality

Proficient in Microsoft Office

JobID: 47980Company Description

Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.