Program Administrative Assistant

Job Description

Columbus House, Inc.

Job Posting: Full Time (40 hours/week), FLSA Non-Exempt, Non-Essential

Program Administrative Assistant

VEVRAA Federal Contractor: Priority Referrals of Protected Veterans Requested

Company Overview & Mission

Columbus House opened its doors in 1982 to provide services for men and women at least 18 years of age. Our goals quickly broadened from the mere provision of food and shelter and simple survival, to understanding and working toward overcoming the problems which cause people to become homeless.

Columbus House, along with its core of loyal supporters, friends, and volunteers, has remained committed to fulfilling its mission: "To serve people experiencing homelessness or at imminent risk by providing life-saving outreach, shelter and housing and by fostering their personal growth and independence. We advocate for and create affordable housing to end homelessness in our communities."

Purpose

Under the direction of the Chief Program Officer (CPO), the Administrative Assistant provides the CPO with a professional level of confidential administrative support in the oversight of all agency service programs.

Duties and Responsibilities

Assists the Chief Program Officer in all areas of scheduling, filing, correspondence, meeting planning & preparation as well as any other related tasks assigned by the CPO

Draft correspondence and assembles confidential and sensitive information

Schedules and attends assigned agency and outside meetings; may compose, transcribe and disseminate meeting minutes as needed; assist in coordinating correspondence

Manages and keep tracks of committees and group membership, attendance, participation and renewals

Attends other meetings as requested by CPO such as Leadership Council, Safety Committee, TAG Committee, QA Committee, etc., to compose meeting notes for review by the CPO

Performs computer-related tasks including data entry, formatting reports, grant drafts, contracts and legal documents, file organization management

May assist in assembling grant applications and reports to federal, state and local funders

Maintains access to the Concord contracts database and helps coordinate timely reporting

Occasional evening and weekend work may be required

Other related duties as assigned

Qualifications

Associate’s degree

Minimum of 3 years of office management and/or administrative support experience working for senior level management

Outstanding skills in the utilization of Microsoft Office programs, including Teams and SharePoint; experience with Zoom scheduling and calendar sharing required

Excellent interpersonal, written and verbal communication skills, as well as good judgment and a strong sense of confidentiality

Able to clearly articulate the Columbus House mission and is comfortable maintaining relationships with staff, managers, directors, and other Columbus House stakeholders

Excellent organizational and time management skills

Self-starter with a deadline-oriented mindset

Capable of managing multiple assignments and priorities

Outstanding collaborative skills and has the ability to work independently

Valid drivers ‘license with a good driving history

Supervised by: Chief Program Manager

Schedule: Monday- Friday 8:00am- 4:00pm

Salary range: $24.00-$26.00

Benefits

Medical, dental, vision benefits are offered along with other additional voluntary coverages with full time employment

401 K retirement plan with employer matching contribution

Paid time off

10 paid holidays

Please send your resume and a cover letter to Human Resources Generalist, Columbus House Inc., 586 Ella Grasso Boulevard P.O. Box 7093, New Haven CT. 06519 or fax to or email to or apply at

Equal Opportunity/Affirmative Action Employer: Protected Veterans and Individuals with Disabilities Encouraged to Apply

Full-time