Transaction Coordinator

Job Description

Primary Duties:

Drive transaction coordination across acquisition and leasing efforts, managing timelines and milestones from deal sourcing through closing

Collaborate cross-functionally with internal teams, including Accounting, Legal, Property Management, and Construction, to ensure smooth deal execution

Coordinate onboarding of new tenants, including document collection, internal communication, and setup across systems

Review and summarize leases, including key economic and legal terms, for internal use

Assist in the preparation of LOIs, proposals, presentations, and client-facing materials

Organize and maintain deal documentation, including lease files, acquisition folders, and property records

Support weekly internal deal meetings by updating reports and tracking deal status

Research market comps, tenant profiles, ownership records, and municipal data

Interface with brokers, tenants, and vendors during active transactions to facilitate communication and deliverables

Identify opportunities to improve team workflows and aid in developing operational procedures

Secondary Duties:

Attend and contribute to property tours and broker events as needed

Assist in the coordination of leasing signage, property photography, and marketing collateral as applicable

Support special projects and ad hoc initiatives

Requirements:

Bachelor’s degree in real estate, business, finance, or a related field; or equivalent combination of education and experience

1 – 3 years of experience in commercial real estate, leasing, or transactions; prior exposure to tenant coordination or lease administration is a plus

Highly organized, detail-oriented, and able to manage multiple active deals with shifting priorities

Excellent communication skills, with the ability to interface professionally across departments and with external stakeholders

Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint); familiarity with CoStar, LoopNet, or similar platforms is a plus

Comfortable working independently while supporting a high-performing, fast-paced team

Problem-solving mindset and willingness to jump in wherever needed to support deal flow

Benefits:

Paid training, holidays, and vacations

Company perks, like breakfast and lunch provided, as well as fitness accommodations

Company-sponsored 401(k)

Medical, dental, and life insurance

Schedule:

8-hour shift

All salary estimates are provided by ZipRecruiter, not Phoenix. Phoenix is committed to offering a competitive salary based on experience.

Full-time