Executive Assistant

Job Description

Position Overview

We are seeking a highly organized, proactive and experienced Executive Assistant to support senior leaders at a rapidly growing CPA firm. This role serves as a trusted partner to multiple executives, ensuring day-to-day operations run smoothly, priorities stay aligned, and critical administrative and strategic tasks are executed with precision.

The ideal candidate thrives in a fast-paced professional services environment, exercises sound judgment, and anticipates needs before they arise. This position requires exceptional communication skills, strong attention to detail, and the ability to manage sensitive and confidential information.

Key Responsibilities

Provide high-level administrative support to senior partners and executive leadership

Manage complex calendars, scheduling internal and external meetings across multiple time zones

Coordinate and prepare materials for partner meetings, board meetings, and client presentations

Draft, edit, and format correspondence, reports, proposals, and presentations

Serve as a liaison between executives, clients, and internal departments

Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting

Track and manage action items, deadlines, and follow-ups on key initiatives and projects

Assist with planning firmwide meetings, leadership retreats, and client events

Support onboarding logistics for senior hires and key client engagements

Handle confidential information with the utmost professionalism and discretion

Help streamline administrative processes and implement efficiency improvements

Provide backup support to other administrative team members as needed

Qualifications

3+ years of experience supporting senior executives, preferably in a CPA firm, law firm, or other professional services environment

Proven ability to manage multiple priorities with a high level of accuracy and urgency

Exceptional written and verbal communication skills

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms

Strong organizational, problem-solving, and project management abilities

High degree of professionalism, discretion, and emotional intelligence

Ability to work independently and anticipate executive needs

Experience with CRM systems, time and billing software, or document management systems is a plus

Key Competencies

Detail-oriented and deadline-driven

Adaptable and resourceful in a fast-growing organization

Client-service mindset with a polished and professional presence

Collaborative team player with a proactive approach

Ability to maintain composure under pressure, especially during peak/busy seasons

What Our Client Offers

Competitive compensation and benefits package

Opportunity to work closely with senior leadership and influence firm operations

A collaborative, growth-oriented culture within a respected and expanding CPA firm

The ability to work primarily remote

This role is ideal for a career Executive Assistant who enjoys being at the center of firm leadership operations and contributing to the success of a dynamic professional services organization.

Full-time

Hybrid remote