Finance & Administrative Officer

We are now seeking a full-time Finance and Administrative Officer to support this work in Aleppo, Syria.

Job Description Job Purpose Summary The Finance and Administrative Officer will be responsible for the management and operation of finances of the Aleppo office of Turquoise Mountain, including maintenance of accounts and accurate and timely reporting on financial performance of the organisation’s Aleppo-based programmes.

They will also provide administrative support to ensure the smooth running of the Aleppo programmes.

Key Responsibilities and Accountabilities Financial • Ensure financial transactions are carried out and recorded in accordance with standard financial procedures of the organisation.

• Maintain a set of accounts including regular postings and related reconciliations.

• Assist the Financial Controller UK with the reconciliation of accounts.

• Maintain petty cash for the country.

• Ensure expenses and procurements are made in accordance with organisational and Turquoise Mountain policies.

• Maintain all supporting documents in soft and hard copies as required.

• Provide financial / budget information as required.

• Maintain financial security and ensure implementation of internal accounting controls.

• Assist in internal / donor audit and financial monitoring.

• Update monthly payroll and prepare related reconciliations, ensuring taxes and other statutory deductions are made and are reported/paid to relevant authorities.

• Ensure financial reporting target dates are met and adequate information is made available to the Financial Controller UK according to the agreed schedule.

Administrative • Assist regional team in locating and setting up a fully operational new physical office space in Aleppo.

• Support Aleppo team in delivering all and any local programmes.

• Arrangement of local and international travel and hotel reservations for TM staff and consultants.

• Logistical support for meetings, conferences, and/or workshops.

• Management of basic HR and IT issues.

• Orderly maintenance of paper and cloud-based filing systems.

This list is not exhaustive, and other duties may be required as determined by the needs of the organisation.

Person Profile Job Title: Finance & Administration Officer, Aleppo Professional approach: We are also looking for someone with a pragmatic approach who will thrive in this start-up environment, someone with a constructive and collegiate style that contributes to team harmony and builds community.

Personal attributes we are looking for: • Intrinsically motivated and proactive.

• Ability to work independently, but also to take direction when appropriate.

• Positive, can-do attitude.

• Someone who is responsible and conscientious, with the ability to establish good working relationships at all levels and work across dispersed teams.

Specific job skills and experience: Essential • We welcome candidates who hold a degree or equivalent qualification in Accounting or Business Administration, we also welcome those qualified by experience.

• Significant experience of working in a similar role within an NGO, charity, non-profit or start-up enterprise.

• Demonstrable understanding of local governance and financial regulations.

• Previous experience and strong skills in the use of QuickBooks or similar accounting software.

Desirable • Previous experience of working with an NGO or INGO is desirable, though not essential.

Essential skills and abilities: • Highly organised and efficient • Native Arabic speaker with excellent written Arabic skills.

• Advanced proficiency in English, both written and verbal.

• Excellent organisational skills and attention to detail, flexible and able to work remotely and independently.

• Fully computer literate, with strong skills across all MS365 applications (Word, Excel, Outlook, Teams, SharePoint). Please send your resume/CV