Recruiting Coordinator

Job Description

Recruiting Coordinator (Contract-to-Hire)

Position Type: Contract/Contract-to-Hire

Location: Hybrid after 30-days (2-3 days/week in-office)

Department: Talent Acquisition & Human Resources

FUNCTION: Support the Talent Acquisition team along with shared HR duties. This will be a contract-to-hire position, with the potential to transition into a full-time role based on performance and business needs. The role is critical in ensuring smooth and professional candidate experience while maintaining efficient recruiting operations.

REPORTS TO: Talent Acquisition Manager

WORK HOURS: This is an hourly, non-exempt position that reports Monday—Friday. Opportunity for hybrid work after 30-days

RESPONSIBILITES: Employee is expected to conduct all business in accordance with Company policies and procedures, all published handbooks, Fair Housing laws (both Federal and local), the Americans with Disabilities Act, the Fair Credit Reporting Act, the National Labor Relations Act, and all other laws pertaining to the multi-family industry. Specific responsibilities and duties include, but are not limited to:

TALENT ACQUISITION AND HUMAN RESOURCES SUPPORT

Source qualified candidates using Indeed, LinkedIn and ATS tools

Schedule interviews between candidates and TA/hiring managers

Manage scheduling across multiple calendars

Maintain and update applicant tracking system (ATS) records

Post job openings across job boards

Assist with candidate communications and follow-ups during the pre-screening process

Prepare onboarding documentation

Support pre-employment processes (onboarding follow-ups and drug screens)

Maintain confidentiality of candidate and company information

Provide general administrative support to the Talent Acquisition and HR team

ADMINISTRATIVE/OFFICE

Handle electronic and telecommunications with prospective candidates

Maintain accurate data entry in the ATS and HRIS, and other administrative reports.

Qualify candidates through various recruitment verticals (Indeed, LinkedIn, ClearCompany)

Support in the pre-employment process of candidates (background checks, motor vehicle record checks, drug screens)

Assist with file organization and uploading documents into the HRIS and ATS

Support various projects for TA and HR teams

Handle administrative functions, to include clerical and reception responsibilities

QUALIFICATIONS:

1–3 years of experience in recruiting coordination, HR administration, or administrative support

Strong organizational skills and attention to detail

Experience working with various applicant tracking systems and coordinating ATS/HRIS projects

Excellent written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

Proficiency in Microsoft Suites

Professional, polished, and candidate-focused demeanor

PHYSICAL REQUIREMENTS:

Stand and walk or sit alternatively depending on specific needs of the day. Estimate 40% of time is spent on feet and 60% sitting at desk.

Have occasional need (33% to 66% of the time) to perform the following physical activities:

Bend/Stoop/Squat Pick up litter, filing

Climb Stairs Inspect and show property

Push or Pull Inspect and show property, open and close doors

Reach Above Shoulder Inspect property, store/retrieve supplies

Have frequent need (33% to 66% of the time) to perform standing and walking activities related to inspecting and presenting property.

Constant need (66% to 100% of time) to perform the following physical activities:

Writing/Typing Corporate, resident communications

Grasping/Turning Telephone, doorknob use

Finger Dexterity Operation of office equipment

Lifting/Carrying (paperwork, deliveries, files, miscellaneous):

Over 25 lbs. Rare need (less than 1% of the time)

20 lbs. - 25 lbs. Occasional need (1% to 33% of the time)

Less than 20 lbs. Frequent need (33% to 66% of the time)

Under 10 lbs. Constant need (66% to 100% of the time)VISION REQUIREMENTS:

Constant need (66% to 100% of the time) to complete forms, read and review reports and a wide variety of correspondence, view computer screen. Frequent need to see small detail.

Frequent need (33% to 66% of the time) to see things clearly beyond arm's reach (inspecting community, neighborhood surveys).

Must be able to determine colors properly because of decorating, design, paint colors, etc.HEARING REQUIREMENTS:

Constant need (66% to 100% of the time) to communicate over telephone and in person with property owners, corporate and resident management, vendors, and residents.SPEAKING REQUIREMENTS:

Constant need (66% to 100% of the time) to communicate over telephone and in person.

DRIVING REQUIREMENTS:

Moderate need (20% to 25% of the time) to inspect apartment community and surrounding neighborhood, make trips to the bank and other local businesses.

Must have reliable transportation as necessary to safely and effectively carry out the responsibilities listed above.

WORKING ENVIRONMENT

Indoors (66% to 100% of the time); outdoors, all conditions (33% to 66% of the time).

Occasional exposure to caustics, solvents, oils, fumes, flammables, pesticides, etc. (less than 10%).REASONING DEVELOPMENT:

HIGH. Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, and draw valid conclusions and initiate appropriate course of action. Must effectively convey ideas, images and goals to a diverse group of personalities.

Full-time