Parish Administrative Support

Job Description

Description:

Office Duties

Answering phone & messages & helping Father answer messages

Helping Father with correspondence, scheduling appointments, sacramental prep

Publishing, posting, mailing, emailing weekly bulletins Providing Sunday & Holy Day introductions to Mass, announcements, and occasional Prayers of the Faithful to be included in the lector's black binder

Scheduling use of the church hall/rooms for organizations & individuals (some require forms or Special Event insurance)

Copying monthly ministry schedules, inserting in bulletins, posting, and emailing to Flocknote

Helping schedule and prepare for some liturgical and sacramental events: funerals, baptisms, weddings, Confirmation;

scheduling mass intentions

Introduction to Mass

1 copy to ambo binder

Announcements

1 copy to ambo binder

Bulletin

Edit to reflect weekly schedule

Update mass times/adorations/meetings

Mass requests

Update ministry schedule

Add any announcements or upcoming information

Update the offertory based on the spreadsheet

60-70 copies, 2 sided in color

Email a copy sister church

Copy into box (needed for audits)

Ministry Schedule - sent from Megan at the end of the month

Prayer of the Faithful

Edit for spelling/grammar errors

Print 2 copies

1 for ambo binder

1 for blue binder next to presider’s chair

Mass requests

Money to Business Manager or Counters

Fill out requested dates/masses then record them in a card if needed and send to requester (or at least contact them to let them know the dates for the masses)

*Usually wait on bulletin/announcements until Thursday/Friday so that everyone has a chance to contact you with changes and additions.

*A weekly meeting with priests would help immensely. There are schedule changes that aren’t always communicated.Requirements:

Full-time