Project Billing Specialist

BILLING SPECIALIST

San Antonio, TX - HYBRID

$58,000 - $65,000

We’re Hiring: Billing Specialist

Numbers tell a story—and in this role, you’ll help write it. We’re looking for a detail driven Project Billing Specialist who thrives in a fast paced, collaborative environment and enjoys partnering with Project Managers and leadership to keep projects running smoothly and profitably.

Why You’ll Love It:

You’ll be a trusted partner in the business, not just “behind the scenes.” This role offers visibility, variety, and the opportunity to make a real impact—while working alongside experienced professionals in a dynamic, supportive environment.

What You’ll Do:

Own the end to end project billing process, ensuring accuracy and compliance with accounting standards

Partner closely with Accounting Data Analysts, Project Managers (PMs), and Principals in Charge (PICs) on consultant invoicing, reimbursable expenses, and contract changes

Review and validate billable time, expenses, change orders, and additional services

Attend monthly billing meetings to align priorities and solve challenges proactively

Open, manage, and close projects, tasks, and sub tasks with precision

Research billing issues and identify optimization opportunities

Prepare polished draft and final invoice packages with all required backup documentation

Distribute final invoices and ensure records are properly archived

Process write offs for receivables, labor, or expenses as directed

What You Bring:

Associate’s Degree in Accounting or 3+ years of accounting/billing experience (with some accounting coursework)

Intermediate–advanced skills in MS Word, Excel, PowerPoint, and accounting systems

Experience with Deltek Vantagepoint (a plus—not required)

Billing or receivables experience in the A/E industry preferred

Ability to manage high volumes, tight deadlines, and shifting priorities with confidence

Strong communication skills and a collaborative mindset across all levels of the organization

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Full-Time