Academic Program Administrator

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Academic Program Administrator

Position Summary:

Reporting to the Associate Director (Operations) within Teaching and Academic Programs (TAP), the Academic Program Administrator provides administrative support for the Associate Provost (Academic Programs and Planning) and the TAP team daily operations, and acts as a secretary to several key University committees.

Primary Responsibilities:

Provides administrative support to the Associate Provost (Teaching and Academic Planning), and the TAP team, including:

Administer the calendar of the Associate Provost, including coordinating meeting invitations and room bookings

Supports and assists the operations of the Office of Academic Reviews and assists with the logistics (including travel arrangements) pertaining to the organization of academic and administrative site visits involving high profile external evaluators; act as notetakers for full site visits for academic reviews.

Provide support in tracking accreditation cycles in Faculties, including document collection, and liaising with appropriate external bodies

Providing general support pertaining to expense reports, travel, and other logistics for the APTAP and the staff within the portfolio. Reconciliation of financial transactions

Secretary, to the Academic Policy Committee (APC), the Senate Committee on Libraries, other APC Subcommittees, or other relevant committees as assigned. Provides support to the Chair of these committees as needed, agenda, minute taking, reports to Senate. Web support for the committees’ website.

Supports the Course and Program Officer as needed, including liaising with Faculties and other units, tracking and organizing files, process support, e-calendar updates, and assisting with dossier preparation for programs, or other course and program changes

As one of Montreal's Top Employers, here is what we offer:

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)

Defined contribution pension plan (with employer contribution up to 10%) (if eligible)

Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)

Competitive vacation policy

Two (2) personal days

Two (2) floating holidays

Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day

Paid time off over the December holiday period

Tuition waiver for regular employees and their dependents

Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate’s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through accommodation policies and procedures. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.

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