Assistant Controller for Real Estate

Title: Assistant Controller for Real Estate

Location: Palm Beach, FL

Duration: FTE

What You'll Be Doing:

Tax Planning & Coordination with outside CA firm

Coordinate and review timely preparation of Prepare financial statements, including current monthly, quarterly and year-to-date variances including creating and posting entries, general ledger review and completion of back-up schedules.

Analyze and research monthly budget variances and cash flow requirements.

Cash Management

Monitoring of cash flow for each site and other businesses and cost control /expenses to achieve budgeted NOI.

Coordinate with mortgage companies on issues involving mortgage payment, tax and insurance escrows, replacement reserve accounts, etc

Prepare year-end work paper packages for audits and tax returns to be provided to outside CPAs. Works closely with CPA to ensure timely and accurate completion of returns.

Answer questions on monthly financial statements.

Processing AP/AR including reviewing accounts payable batches for proper coding and approvals, priority of payments, supporting documents, etc. Blog reviewed and approved Accounts Payable (AP) batches.

Evaluate and make appropriate improvements to internal accounting processes ensuring that practices are in-line with the overall goals of the organization.

Establish and maintain relationships with banks and other financial institutions.

Assisting in month-end closing duties

Coordinate and review timely preparation of year end 1099.

Accurately record income, expenses and changes in assets and liabilities on a monthly basis.

Assist property managers in the annual budget process with Asset and Property Managers.

Assist property management with quarterly forecasts for assigned properties.

Read and understand partnership agreements, the property management agreements and any loan documents related to assigned properties.

Prepare wire transfers and/or check requests as needed.

Perform data entry to ensure that all financial data is input into accounting software and server.

What We Expect You To Have:

Must be willing to work in night shifts or as per US shift timings

Master's degree in accounting or finance plus list of practical experience and verifiable references

10+ year's property management accounting and finance experience supporting private sector entrepreneurial business with knowledge of data entry, accounts payable and receivable, Excel and MS Word proficiency.

Construction contract preparation, bid leveling and analysis, lien waivers, insurance certificate tracking and audit preparation, preparation of invoices using AIA format and collaboration with others for the preparation of proposals, control estimates and budget tracking documents.

Excellent organization and Communication Skills (written & verbal).

Ability to drive change, build efficient/effective financial/accounting processes.

Good problem-solving capabilities.

Working knowledge of Sage, Yardi would be a plus.

Knowledge with Excel, Word, Outlook

Knowledge of finance, accounting, budgeting, and cost control principles including Generally Accepted Accounting Principles

Knowledge of - Preparation of Sub-Contractor Trade Agreements with associated log. Preparation of Sub-Contractor Change Orders and associated log

Deposits - Track deposit requests with project schedule to avoid floating of funds.

Paperless Documentation - Systematized procedure for files and records with corresponding master tracking system

Must be a team player and enjoy working in a fast-paced multicultural environment.

Protect company assets through internal and management controls and policies.

Establish accounting standards and procedures.

Assist in maintaining relationships with external auditors, including audit preparation and coordination, review and approval of fees and implementation of internal control recommendations.

Establish and develop tax planning for the company and work with outside tax and legal counsel.

Establish and maintain controls and policies to ensure tax compliance.

Continually seek ways to increase income and maintain/reduce expenses.

Monitor Payroll

Managing a team of 6-10 employees

Assistant Controller will report Controller and General Manager.