Prop Production Coordinator

Our International Personal Care retail client is seeking a Prop Production & Project Coordinator is responsible for driving the workflow process for the production and delivery of theme props that bring the brand story to life in stores. This role partners closely with external vendors and cross-functional internal teams to ensure quality execution, cost efficiency, and on-time delivery across all projects.

Key Responsibilities

Manage end-to-end workflow of prop production and delivery across multiple concurrent projects

Partner directly with external vendors to communicate expectations, develop timelines, oversee production, conduct quality checks, and perform factory visits when necessary

Provide prop allocation information to vendors and logistics partners to ensure accurate store distribution

Collaborate with Creative and Procurement teams on print production processes to drive operational efficiencies

Partner with Visual Communications to guide store-level execution

Communicate prop specifications, logistics details, and in-store timing requirements to Store Operations

Maintain all internal prop data, specifications, tools, and historical documentation

Conduct bi-weekly inventory reviews with Procurement to inform real estate store needs and replenishment planning

Manage and action store and Home Office prop requests

Maintain team production calendar and ensure milestones are tracked and met

Partner with Logistics to ensure on-time delivery to distribution centers and stores Qualifications

1-3 years of project management experience (retail experience preferred)

Familiarity with print production, manufacturing, and quality control processes preferred

Demonstrated ability to manage multiple projects in a fast-paced environment

Strong organizational, problem-solving, and communication skills

Proactive and solution-oriented mindset

Proficiency in Excel, Word, and PowerPoint required

Experience with InDesign and FileMaker Pro preferred

Ability to lift and move packages up to 50 lbs

Onsite Columbus OH