TEMPORARY Payroll Technician

General Purpose Under general supervision,performs a variety of highly responsible payroll and otherrelatedaccounting processes to ensure accurate and timely payment of wages and accrual of benefits tofull and part-time faculty,classifiedmanagers and staff, confidential and supervisory personnel,administrators,Board of Trusteesmembersand student employees in accordance with legal requirements and sound financial management principles and practices; and performs related duties as assigned.

Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

* Performs a variety of detailed and complex duties to prepare and process monthly payroll for full- and part-time employees invariousemployee groups, including full and part-time faculty, classifiedmanagers andstaff, confidential personnel, administrators,Board of Trusteesmembers, hourly employees and student employees; collects, reviews, verifies, audits, organizes and inputs source documents.

* Processespersonnelactionforms for classified part-time and hourly new hires, position changes and terminations; verifies: calculations; budget, position and job numbers; and other information; codes and enters in the payroll system.

* Enters a variety data and deductions into the payroll system, including:tax withholding;deductions for voluntary benefits and union dues; direct deposit information and changes; pay docks and workers' compensation absences;enters corrections, adjustments, pro-ratings and overrides as required to ensure accurate pay and accruals.

* ReviewsPACsand otherinformation entered by Human Resource staff that affect payroll generation for accuracy and completeness and identifies, researches, analyzes and resolves discrepancies;sets up new employees in the payroll system; manually calculates new hire salaries, pay changes, step increases, longevity increases, holiday pay and other data;reviews, reconciles and balances benefits data.

* Administers the non-bargaining unit timekeeping system; reviews information entered and prepares data and reports for uploading to the payroll system; verifies and enters timesheet data for part-time counselors and instructors; verifies and enters timesheet information for supplemental payroll; runs reports and balances hours entered;identifies and works with appropriate departments and/or supervisors to resolve time reporting,position numberand coding discrepancies.

* Assists in administering employee long-term leaves; creates leave calendars to determine when employees will switch to half-time pay; requests and enters absence slips; prepares notifications to employees and answers their leave questions; updates and reviews leave tracking lists; prorates sick leave balances and end leave plans for terminating employees; processes retirement distribution forms for terminating part-time employees; processes sick leave transfer requests to other school districts.

* Serves asan information resourceon payroll requirements, procedures and processes; interprets payroll policies and procedures, legal requirements, bargaining unit pay-related provisions and benefits plan provisions; provides accurate and timely information and assistance to internal and external customers including administration, faculty, employees, county offices, other districts and the public; researches and handles daily inquiries from employees on a wide array of technical matters related to payroll; assists departments in analyzing and resolving payroll issues; refers active and retired employees to other appropriate resources as necessary.

* Processes garnishments and levies from theInternal Revenue Service (IRS),Franchise Tax Board, child support rulings, bankruptcy court decisions and other demands/entities in accordance with alllegal requirements and provides all necessary information and payments toentity and employee; sets up calculations and codes in the system;enters federal and state withholdings and voluntary deductions; performs manual tax calculations as necessary using federal and state annual tax tables; tracks all payments and current balances; maintains records in employees files; sends checks generated by Accounts Payable orinitiates and processes wire transfers;completes forms requesting employment and payroll information from various state and local agencies.

* Prepares and processes a variety of District, County, stateandfederal payroll-related forms and reports; processes various documents including tax withholdings, deductions and authorizations for direct deposit; compiles statistical and payroll data from a variety of sources to provide informational summaries to other staff andensurecompliance with established guidelines; maintains accurate recordsand system data.

* Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practiceswithin the District.

When Assigned to the Office of Instruction: * Assists District payroll staff in performing payroll support duties; prepares the payroll file for adjunct faculty and all classes categorized as overload for full-time faculty paid on Schedule C; audits and processes monthly and substitute timesheets and monthly payroll documents for the Police and Fire Academies; prepares and distributes absence slips for lecture, lab and non-instructional absences; processes absence slips following Dean signature; maintains a database of Schedule C faculty absences; manually calculates and enters sick leave accruals; prepares reports on semi-annual parity pay stipends for Schedule C faculty;matches time slips and absence forms and submitsto District Payroll Office monthly;runs reports to verify accuracy;researches and resolves issues and questions from faculty, staff and managers regarding payroll and sick leave; works with District payroll staff to resolve pay discrepancies.

OTHER DUTIES * Works closely with the appropriate parties to research and resolve system problems and issues.

* Researches and responds to EDD requests for information and new hire benefit audits.

* At year end, moves all payroll files to prior years' folders and prepare new files.

* Performs related duties as assigned.

Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: * Methods, procedures,best practices,documents and terminology used in payrollprocessing andrecordkeeping.

* Laws, regulations, collective bargaining agreementsandmemorandum of understanding (MOU)provisions applicable to timekeeping, payroll preparation and pay reporting.

* Paraprofessional accountingmethods and practicesandassociatedinternal control policies and procedures.

* Business math.

* Use and operation of applicable modules ofanenterpriseaccounting and financesystem.

* Federal PrivacyAct regulations regarding therelease of private employee and studentinformation.

* Federal and state laws, codes and regulations and policies and practices pertinent toassignedareas of responsibility.

* Customer service practices and etiquette.

* Principles and practices of sound business communicationincluding English usage, spelling, grammar and punctuation.

* Recordkeeping and filing practices and procedures.

* Modern office practices, procedures and equipment including appropriate software applications.

Skills and Abilities to: * Carry out work independently, ensuring a high degree of accuracy and the timely payment of wages to District employees in accordance with various deadlines and changing priorities, while ensuring excellence in customer service.

* Collect, obtain, evaluateand interpret technical and specialized payroll information correctly andexplaininformation accurately and precisely to customers.

* Understand, interpret, apply and reach sound decisions in accordance with applicable law, rules, regulations and procedures.

* Exercisesound independent judgment within areas of responsibility.

* Organizeand maintain office and specialized files.

* Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.

* Communicateclearly and effectively, orally and in writing.

* Understand and follow written and oral instructions.

* Prepareclear, concise and accurate reports, correspondence and other written materials.

* Exercisea high degree oftact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations.

* Maintaintheconfidentiality of documents and records.

* Operate a computer andusestandard business software.

* Establish and maintain effective working relationships with all those encountered in the course of work.

EDUCATION AND EXPERIENCE Graduation from high school or GED equivalent supplemented by15collegeunitsin accountingand at leastfouryears of progressively responsible paraprofessional payroll experience; or an equivalent combination of training and experience.Experience in a college or university or another governmental agency is preferred.

Completion of sixtycollege units including fifteenunits in accountingOR?an associate degree in accounting, business or a related fieldis preferred.

LICENSES, CERTIFICATESAND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.

PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands While performing the duties of this class, employees areregularly required to sit; talk orhear,both in person and by telephone; use handsrepetitivelyto finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms.

An employee is frequently required to stand andwalk; andlift upto 10 pounds and occasionally up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands While performing the duties of this class, employees areregularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning;learn and apply new information and skills; performhighly detailedwork on multiple concurrent tasks; and interact with managers, supervisors, employees,vendorsand othersencountered in the course of work.

WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in a typical office setting and the noise level is quiet.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Assessment Process Only the most qualified applicants will be invited to interview for the assignment.