Water Distribution Maintenance Planner/Scheduler

DESCRIPTION

ABOUT US

At the City of Santa Barbara, the best part of our organization is our people. As a City of Santa Barbara employee, you will work in an environment with other motivated individuals who are passionate about building trust and high regard with the community by providing quality services. We strive to provide employees with the support they need to thrive.

Discover more about us, our values and our organizational culture here.

THE POSITION

The City of Santa Barbara is seeking a skilled and motivated professional to join our Water Resources Department as a Water Distribution Maintenance Planner/Scheduler. This position plans, prioritizes, schedules, coordinates, oversees, and assists with maintenance and replacement of Water Distribution assets and infrastructure. This role is essential to our operations, and requires accountability, critical thinking, effective communication, technical knowledge, and efficient time management. You will lead complex operations, support Water Distribution projects, and contribute to the sustainability and reliability of our water infrastructure, all while serving a vibrant coastal community dedicated to excellence and innovation. Join us in making a meaningful impact while enjoying the unique benefits of working in Santa Barbara.

Key Responsibilities:

Plan, prioritize, schedule, coordinate, and oversee preventive and corrective maintenance activities.

Support Capital Improvement Projects, including planning shutdowns, coordinating staff and resources, documenting work, and tracking progress.

Coordinate Water Distribution operations and projects with other City work groups, engineers, contractors, and consultants to support project design and construction.

Support a comprehensive Asset Management Plan for Water Distribution including process development, standard operating procedure documentation, and quality assurance/quality control for CMMS, GIS, and operational data.

Analyze maintenance data and prepare reports to meet regulatory requirements and support operational decisions.

Assist with inventory management, procuring materials, and budgetary projections for projects and maintenance programs.

PAYROLL TITLE: Water & Wastewater Maintenance Planner/Scheduler

EMPLOYMENT STANDARDS

Knowledge of

Principles of water distribution system operation and maintenance.

Methods, tools, equipment, materials, and safety procedures required for maintaining and replacing water distribution assets and equipment.

Principles of asset management and preventative maintenance processes.

Using CMMS software to document information for projects, work performed, and asset condition.

Databases and data analysis for identifying trends, generating reports, and supporting data driven decisions.

Inventory management practices and processes, including purchasing and tracking materials.

Interpreting plans, drawings, specifications, and technical documents.

Principles and practices of project planning, prioritization, and time management.

Estimating material, labor, and equipment costs.

Pertinent Federal, State and local laws and regulations.

Modern office practices, systems, and computer equipment.

Technical research, report writing, and professional correspondence.

Ability to

Plan, manage, and lead complex projects with Water Distribution staff, contractors, and consultants.

Identify problems, research and analyze relevant information, develop and present recommendations.

Demonstrate critical thinking abilities to identify and implement solutions and effective processes.

Assess and prioritize a wide variety of projects, programs, and tasks.

Organize own work, set priorities, and meet critical deadlines.

Plan and efficiently schedule maintenance programs and assignments.

Maintain detailed records for assets, operations, and projects.

Support a comprehensive Asset Management Plan for Water Distribution.

Communicate clearly and effectively, both verbally and in writing.

Prepare and deliver concise reports and informative presentations.

Work effectively in a team-based organization focused on continuous improvement.

Demonstrate personal accountability and responsibility for individual assignments.

Maintain compliance with all relevant Federal, State, and Local laws and regulations.

Provide excellent customer service and maintain positive working relationships.

EXPERIENCE AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience/Education/Training:

A minimum of three (3) years of experience in the operation and maintenance for water distribution, water or wastewater treatment, and/or wastewater collection facilities or an equivalent type of facility. In depth knowledge of asset management, process documentation, project support, and program oversight.

Must be a high school graduate or have a GED, supplemented by specialized course work in water distribution, water or wastewater treatment, construction technology, mechanical and electrical maintenance, project management, or a related field.

License/Certification Requirements:

Possession of a valid California driver's license.

Possession of California Water Distribution Grade 3 (D3) certification at time of appointment.

SELECTION PROCESS

It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess which qualifies you for this position. All applications and supplemental questionnaires will be reviewed, and the most qualified candidates will be invited to continue in the selection process. Be sure to be thorough in your responses. Statements such as “See application”, “Extensive Experience”, or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire.

The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview. The successful candidate's employment history will be thoroughly evaluated prior to appointment.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.

ADDITIONAL INFORMATION

There is currently one (1) vacancy within the Department of Water Resources.

CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:30 PM ON MONDAY, MARCH 9, 2026.

Equal Employment Opportunity (EEO)

The City of Santa Barbara is committed to creating a diverse environment and is proud to be an EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, or other factors. We believe in fostering an inclusive work environment where employees feel valued, respected and empowered.

Disaster Services Assignments

As public employees, we play an enhanced role in the event of a disaster or other emergency in our community. You will be registered as a disaster services worker, and you will be issued a disaster services identification card. In the event of a disaster or other emergency, make sure that your family is safe and secure first, then report to your assigned emergency location. Hourly employees generally do not receive disaster services assignments.