Records Management Officer BORM

Schedule: Full-time

· Requires considerable knowledge in records management in order to manage system for records retention and disposal

· Prepare files and documents for scanning

· Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff

· Index documents stored on document imaging software (Onbase)

· Prepares correspondence and records in response to public record requests

· Prepare exemplification documents and certificate of inmate status

· Operate microfilm equipment (e.g., paper converter, viewer, photocopier)

· Operate scanning equipment

· Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment

· Responsible for working with service representatives on repairs of equipment

· Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations

· May function as lead worker over clerical employees involved in records maintenance activities

· Trains staff on procedures for maintenance and storage of records

· Establishes due dates in responding to requests

· Assist staff in resolving problems regarding equipment

· Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests

· Handles ingoing and outgoing mail

· Explains procedures and answers questions

· Inventories, orders, supplies and stocks shelves

Performs other general clerical duties as assigned/directed by supervisor or designee.

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Records Management