Executive Assistant

The role

The Executive Assistant provides high quality professional and business administrative support to the Executive Director, Chief of Staff & Enterprise Services (ChES), ensuring that the Executive Director is organised, informed and well prepared.

The role also contributes as a member of the ChES Business Management team, fostering a culture of collaboration, continuous improvement and consistent practices across the division. The Executive Assistant operates with a high degree of professionalism, discretion and initiative to support effective decision making and seamless divisional operations.

The team

The Chief of Staff & Enterprise Services (ChES) division is responsible for key stakeholder management and integrated communications to internal and external audiences, as well as providing corporate shared services functions that assist other areas of APRA to achieve its strategic objectives. The division consists of Corporate Affairs, Enterprise Risk & Assurance, Finance & Operations, People & Culture, Project & Portfolio Management, Regulatory Affairs and Strategy & Governance.

Key responsibilities

Provide high quality executive support to the Executive Director, ensuring that they are organised, informed and well prepared, including proactive diary, meeting and travel management;

Act as the primary point of contact for the Executive Director, managing correspondence and stakeholder interactions with professionalism, discretion and sound judgement;

Manage and prioritise incoming emails and requests, drafting responses where appropriate and coordinating timely actions and approvals;

Provide support in the Melbourne Office by acting as one of several onsite liaison points for the facilities team, working collaboratively with colleagues to support onsite maintenance needs, coordinate office and kitchen supplies, office events, couriers and visitors;

Coordinate divisional and branch activities, working closely with Coordinators to ensure smooth delivery of divisional priorities;

Build and maintain strong, collaborative relationships with internal and external stakeholders to support effective communication and coordination;

When required, provide support across the ChES division, contributing to shared outcomes and continuous improvement of business management practices;

Manage expenses and procurement activities, ensuring accurate coding, timely processing and compliance with financial controls; and

Actively participate as a member of the ChES Business Management team, contributing to team initiatives and fostering a culture of collaboration and consistency.

About you

Demonstrated experience providing senior level administrative or executive support to executive leaders;

High integrity, with a proven ability to manage confidential and sensitive information appropriately;

Strong communication, stakeholder management and negotiation skills, with the ability to engage effectively across all levels of the organisation;

Highly developed organisational, time management, problem solving and decision making skills;

Well developed interpersonal skills, enabling the building and maintenance of effective working relationships with internal and external stakeholders;

A proactive approach to work, including seeking information to support decision making and service delivery; and

Commitment to continuous professional development and staying current with technology, systems and tools to improve efficiency and outcomes.

To work with us, you need to be an Australian citizen with eligibility to obtain and maintain Australian Government Security clearance.

About APRA

Australian Prudential Regulation Authority (APRA) was established in 1998 as an independent statutory authority that supervises almost 1,200 financial institutions that manage $8.6 trillion in assets for Australians across the banking, insurance and superannuation sectors. APRA serves the Australian community by helping ensure that financial institutions deliver on the financial commitments they make, with a stable, efficient and competitive financial system.

In overseeing the safety, competitiveness and stability of the financial system, we seek to recruit, develop and retain highly skilled professionals, who want to help shape financial services and protect the financial wellbeing of the Australian community. Our employee base of almost 900 come predominantly from the commercial financial services industry or other government agencies; as such, we have the feel of a small corporate organisation that can work flexibly and with agility.

Why Work for APRA

We recognise the skills, experience and commitment that our staff bring to their professional lives, and we seek to reward them accordingly. We also recognise that for our staff to be able to perform at their best, we need to ensure that they are able to bring their best selves to work. Our commitment to wellbeing is having engaged people supported by resilient leaders within a values-aligned culture.

At APRA, we’re committed to providing an inclusive workplace where everyone belongs, feels valued and respected. We aspire to attract and foster diversity of background, thought, and experience, recognising that a broad range of perspectives, approaches and ideas makes us stronger, and better enables us to meet our obligation to protect the financial wellbeing of the Australian community. If you need any adjustments during the recruitment process, please inform at application stage so we can do our best to accommodate your requirements.

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