Accounts Payable Lead

Job Description

Job Title: Accounts Payable (AP) Manager

Employment Type: Full-Time

Job Summary

We are seeking an experienced and detail-oriented Accounts Payable (AP) Manager to oversee day-to-day AP operations across multiple Orchestra entities. This role is responsible for ensuring timely and accurate vendor payments, maintaining strong internal controls, and driving efficiency within AP processes. The AP Manager will collaborate closely with Accounting, Accounts Receivable, and Finance leadership while supporting process improvements and system optimization initiatives, including NetSuite OCR automation.

Key Responsibilities

Manage daily accounts payable operations, including invoice review, processing, vendor onboarding, and payment inquiries.

Oversee and maintain the shared AP inbox, ensuring timely responses and resolution of vendor and internal stakeholder requests.

Coordinate weekly AP payment runs, ensuring accuracy, completeness, and compliance with company policies and controls.

Assist with monthly expense accruals across multiple entities in partnership with the Senior Accountant and Accounting Manager.

Collaborate with the Accounts Receivable team to support Pew-related payment processing activities as needed.

Support implementation, optimization, and continuous improvement of the OCR process within NetSuite to enhance invoice processing efficiency.

Maintain vendor master data, ensuring all documentation is accurate and up to date, including tax forms and banking details.

Assist with AP reporting, account reconciliations, and audit support requests.

Identify opportunities for automation and process improvements to enhance AP efficiency, accuracy, and compliance.

Support additional finance and accounting projects as required.

Required Qualifications

Bachelor’s degree in Accounting, Finance, or related field.

5+ years of progressive Accounts Payable experience, with at least 2 years in a supervisory or lead role.

Strong experience with ERP systems, preferably NetSuite.

Experience working across multiple entities and international vendors preferred.

Solid understanding of accounting principles, expense accruals, and internal controls.

Proficiency in Microsoft Excel and financial reporting tools.

Excellent organizational skills with strong attention to detail and accuracy.

Strong communication and stakeholder management skills in a remote work environment.

Preferred Qualifications

Experience with OCR / AP automation tools and process improvement initiatives.

Prior experience working in a high-growth or multi-entity organization.

Experience supporting audits and compliance processes.