Administrative Assistant / Office Manager

Benefits:

401(k)

401(k) matching

IAI North America (IAI NA) is a U.S. wholly owned subsidiary company of IAI, Ltd, Israel. Our parent company is the largest aerospace and Defense Company in Israel and has an international reputation for quality aerospace and high technology products and services. We are seeking a highly skilled, proactive Administrative Assistant / Office Manager to serve as the operational backbone of our office. This role is responsible for providing high-level administrative support to the CEO while ensuring smooth day-to-day office operations. The ideal candidate is detail-oriented and service-minded.

Key Responsibilities

Administrative Assistant Responsibilities

Provide comprehensive administrative support to the CEO

Manage CEO’s calendar, meetings, and travel arrangements (domestic and international as needed)

Prepare agendas, presentations, reports, and correspondence

Serve as a liaison between CEO and internal/external stakeholders

Handle confidential and sensitive information with the highest level of discretion

Anticipate executive needs and proactively resolve scheduling or logistical issues

Support board meetings, leadership meetings, and special projects as assigned Office Management Responsibilities

Oversee daily office operations to ensure a smooth, efficient, and professional work environment

Manage office vendors and service providers (facilities, cleaning, supplies, etc.)

Order and maintain office supplies

Serve as the primary point of contact for office-related questions and needs

Support company events, meetings, and employee engagement activities

Ensure office policies and procedures are followed consistently

Ensure common areas are clean, organized, and presentation ready, including conference rooms, kitchen/breakrooms, reception area and shared spaces

Monitor conference room readiness, including technology, supplies, and cleanliness Qualifications

Required

3+ years of experience as an Office Manager, Assistant, or similar combined role

Proven experience supporting senior executives in a professional environment

Exceptional organizational, time-management, and multitasking skills

Strong written and verbal communication skills

High level of discretion and professionalism when handling confidential information

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)

Ability to work independently, prioritize effectively, and adapt to changing needs Preferred

Associate or bachelor’s degree in business administration or related field AAP/EEO Statement

IAI North America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, IAI North America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

IAI North America expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IAI North America’s employees to perform their job duties may result in discipline up to and including discharge.