Administrative Generalist I

Job Summary

The Administrative Generalist I is responsible for clerical duties to include managing timesheets and communicating operational information from the field to corporate, regional management and customers and vendors as needed. This role will require the ability to multi-task and provide back-up assistance when needed to order supplies and PPE, as well as complete and maintain site specific documentation. The ideal candidate will have excellent administrative, customer service, communication, organizational, and interpersonal skills and will demonstrate the ability to multi-task.

Job Duties

Payroll

Enter employee time daily

Generate all necessary payroll reports

Reconcile time entries on a daily and weekly basis

Make pay adjustments as needed i.e. deduction arrears, vacation sold

Provide supervisors with reports for absenteeism and vacation balances.

Human Resources

Process New Hires/Terminations

Oversee Open Enrollment

Provide employment verification information

Update employee records with personal and job status changes

Educate employees on company and HR policies

Create disciplinary notices when necessary

Work in unison with corporate HR on any matters of concern

Benefits Administration

Answer all employee questions related to insurance and benefits.

Provide employees with guidance when setting up FMLA or S&A leaves

Resolve all benefit and insurance issues.

Acquire documentation required for dependent and beneficiary designations

Billing

Proof invoices for billing errors and forward for payment processing

Interact with vendors and A/P to handle payment status inquiries or issues

Communication

Handle all phone calls and messages associated with HR, payroll and accounts payable

Provide information to outside agencies such as the State Attorney General's Office,

Regional Workforce Commission and the Worker's Compensation Insurance carrier.

Office Administration

Answer phones

Filing

Assisting department heads with projects

Maintain office/break room supplies

Greet visitors/monitor visitor log

Other duties as assigned

Experience and Education

Minimum two (2) years of administrative experience

High school degree or equivalent

Proficient in data entry

Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint)

Good communication and organizational skills

Ability to multitask and meet deadlines on a consistent basis

Maintain high level of confidentiality and professionalism

Speak fluent English

This is a general description of the Duties, Responsibilities and Qualifications required for this position. Physical, mental, sensory, or environmental demands may be referenced to communicate the way this position traditionally is performed. Whenever necessary to provide individuals with disabilities an equal employment opportunity, AITX will consider reasonable accommodations that might involve varying job requirements and/or changing the way this job is performed, provided that such accommodations do not pose an undue hardship.