Bookkeeping Clerk

Job Description

Bookkeeper

Location: Poughkeepsie, NY

Department: Finance

Reports To: Accounting Manager

Company Overview

Chestnut Group is a trusted convenience retail brand, preferred fuels marketer and exceptional place to work in the tri-state area. The privately held Company owns and operates gas stations and convenience stores under the Chestnut Market brand and is a preferred supplier for premium fuel flags including Shell, Exxon Mobil and British Petroleum among others. The company has a growing portfolio of wholesale customers and assets across the Northeast within its Chestnut Fuels business. Chestnut Group is focused on creating and delivering exceptional people-first convenience with care – every experience, every time. Come join our growing and passionate commercial team!

Position Summary

The Bookkeeper is responsible for supporting daily accounting operations, maintaining accurate financial records, and ensuring the timely reconciliation of transactions related to retail and wholesale petroleum operations. This role requires strong attention to detail, organizational skills, and the ability to work independently while collaborating with internal teams and external partners.

Our Values

Safety – We protect the well being of our people, partners, and communities.

Quality – We deliver unmatched experiences and service.

Unity – We collaborate to achieve shared goals.

Integrity – We do the right thing, always.

Responsibility – We take ownership of our work and outcomes.

Respect – We treat everyone with dignity.

Empowerment – We give people the tools to succeed.

Love – We bring passion to everything we do.

Our behaviors emphasize operating with excellence, creating welcoming environments, rewarding performance, communicating openly, staying accountable, and approaching challenges with a growth mindset.

Key Responsibilities

Accounting & Financial Support

Perform general bookkeeping and accounting support duties in accordance with established policies and procedures

Record invoices, payments, and financial transactions accurately and timely

Maintain organized and accurate financial records

Reconciliation & Reporting

Verify the accuracy of shift reports and sales journals to compile and post daily journal entries

Reconcile daily bank deposits and investigate discrepancies

Research and reconcile cash variances and transaction discrepancies

Reconcile gas deliveries and ensure accurate inventory and financial reporting

Reconcile general ledger accounts and assist with month-end closing activities

Prepare monthly commission statements accurately and within required timelines

Operational Support & Communication

Maintain communication with internal staff, store teams, and dealers to resolve discrepancies and obtain required documentation

Assist in identifying process improvements to increase efficiency and accuracy

Ensure compliance with company policies, accounting standards, and internal controls

Required Qualifications

Education

Associate Degree in Accounting or related field preferred

Experience

Minimum of 1–3 years of bookkeeping or related accounting experience required

Experience in retail, fuel, convenience store, or multi-location environments preferred

Experience with PDI software is a plus

Skills & Competencies

Strong attention to detail and high level of accuracy

Excellent organizational and time management skills

Ability to work independently and prioritize tasks effectively

Strong analytical and problem-solving abilities

Professional communication and interpersonal skills

Proficiency in Microsoft Office, including Excel, Word, and Outlook

Work Environment & Schedule

Full-time position

In-person role

Standard business hours, with flexibility as needed to support business operations

Compensation & Benefits

Comprehensive health coverage

401(k) with company match

Paid time off (PTO)

Professional development and growth opportunities

Full-time