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Admin Staff and Receptionist ( AIR Line Office )

Company:
Legitimate Subcontracting/Staffing Services Makati
Location:
Makati, National Capital Region, Philippines
Posted:
December 03, 2017
Description:

Main qualifications:

- Any 4year course

- With good communication skills

- Has pleasing personality

- Female

* Fresher is Welcome to apply .

Under the direction of the immediate supervisor, receives and transmits telephone calls, greets visitors, responds to general inquiries, and completes and distributes various documents related to these functions. Maintains a register of room bookings and allocates rooms. Maintains office supplies.

Major Duties and Responsibilities:

1. Operates telephone / switchboard service.

2. Provides information and assistance regarding telephone numbers and completes certain types of calls.

3. Inquires as to the nature of calls in order to refer to appropriate person or service.

4. Answers internal or external calls (local and long distance) and transfers calls. As required, takes and relays messages.

5. Greets and directs visitors. Provides assistance to them as required.

6. Maintains a register of room bookings, allocates rooms on request and completes any required forms.

7. Maintains inventory of office supplies.

8. Receives messages by fax, informs intended recipients or sends messages by internal mail.

9. Sends messages by fax as required.

10. Compiles and updates data related to area of activity.

11. Corrects and updates electronic telephone directory.

12. Types, photocopies, completes and distributes documents related to reception, telephone service or any other routine document.

13. May open rooms and ensure the setting up of equipment required.

14. May ensure the updating of bulletin boards.

15. Uses standard office equipment such as personal computer, typewriter, calculator, photocopier and fax machine.