Document Delivery Technician/Inventory Control Specialist

Schedule: Full-time

What You'll Do:

Under general supervision, operates intelligent, high-speed mail pro-cessing system (i.e., intelligent, high-speed printer, burster, folder, in-serter, scale & postage meter) in order to prepare & process time sensi-tive essential documents (e.g., Public Assistance (PA) & Temporary Assistance to Needy Families (TANF) warrants, medical identification cards & Client Registry Information System-Enhanced (CRIS-E) or SETS client notices, Medicaid provider warrants, statements, computer printouts, OJI notices, Unemployment tax statements, benefits notices, warrants & 403s) for mailing in Large Mailing Operation (LMO): man-ually breaks down, separates &/or prepares documents too large for mail processing system (e.g., inserts in envelope, weighs, meters &/or prepares for mailing); resolves discrepancies on machine diverted war-rants; completes job logs for each individual job processed; selects ap-propriate job type & sub account for automated DFWorks program; sets up equipment/system for operations; randomly checks finished mail pieces to ensure quality control is being met; makes sure that correct envelopes, postage & if necessary inserts are included in each job pro-cessed; keeps work area supplied with envelopes, trays & other needed equipment or supplies; keeps area clean, empties trim wind totes as needed; prepares processed mail pieces for pick up by presort vendor; shrink wraps pallets of mail; makes minor repairs to equipment; checks supplies; checks documents &/or equipment to maintain quality control; consults with on-site service representative to resolve problems.

Receives, inspects & records new materials & supplies, equipment & furniture arriving in State Printing & Mail Services warehouse: main-tains accurate records of incoming & outgoing items; confirms receipt & delivery; schedules, prepares & assists with loading & unloading of supplies being delivered; pulls & stages daily production materials us-ing forklift &/or pallet jack; develops & maintains stocking parameters, usage data & reorder thresholds; maintains accurate & up-to-date in-ventory of supply & warehouse items; manages inventory levels & ap-proves order for print materials; develops, implements & enforces warehouse procedures; maintains databases for inventory control of warehouse; maintains warehouse in clean, orderly & secure condition; monitors asset movement & transfers; coordinates salvage disposal of obsolete & worn out assets; empties vacuum system receptacle as needed; prepares recyclable materials for pick-up.

Prepares necessary encumbering documents & reconciles inventory: assigns asset numbers & tags acquired assets; pulls & copies purchase orders, invoices & vouchers & analyzes for accuracy; perform physical inventory of print materials weekly; performs physical inventories of equipment & furniture for office as needed.

Prepares clerical tasks: receives & stores stock & files; keeps logs of items distributed; gathers supplies (e.g., paper, forms, warrants, labels) from print shop & storeroom to prepare mailings; drives State vehicle to deliver materials to state agencies & post office upon request; other duties as assigned.

What’s in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.

Dental, Vision and Basic Life Insurance

Dental, vision, and basic life insurance premiums are free after completed eligibility period. Length of eligibility period is dependent on union representation.

Time Away From Work and Work/Life Balance

Paid time off, including vacation, personal, and sick leave

11 paid holidays per year

Childbirth/Adoption leave

Employee Development Funds

The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.

Ohio Public Employees Retirement System

OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.

Deferred Compensation

The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

12 mos. trg. or 12 mos. exp. in operating intelligent, high-speed mail processing equipment (e.g., intelligent mailing system, inserter, burster, folder, ink jet labeler, letter opener & letter extractor) & material handling equipment (e.g., pallet stacker, pallet jack, EZ Go cart); 3 mos. trg. or 3 mos. exp. in operation of personal computer; 1 course or 3 mos. exp. in general U.S. postal regulations.

-Or equivalent of Minimum Class Qualifications For Employment noted above. Note: If position requires operation of state vehicle to pick up &/or deliver documents, applicant must also possess valid Ohio Driver's License. If position requires operation of motorized vehicle regulated under Chapter 4506 of Revised Code, applicant must also possess valid Commercial Driver's License.

Job Skills: Records Management

Knowledge of:

1. U.S Postal Regulations

2. Production Processes

3. OSHA & related safety standards & practices

4. DAS & State Printing policies & procedures

5. File-based mail processing

6. Optical Mark Recognition (OMR) code

Skill in:

1. Operating material handling equipment; (e.g., shring wrapper, cutter, forklift*)

2. Operation of personal computer & related software (e.g., Microsoft Outlook, Excel, DFWorks)

3. Intelligent, high speed, mail processing system (i.e., intelligent printer, burster, folder, inserter, scale, postge meter)

Ability to:

1. Deal with problems involving several variables within familiar context

2. Interpret moderately complex technical instructions & specifications concerning proper use of mail handling equipment

3. Understand mechanical procedures

4. Work within state/federal mandated deadlines

5. Move limbs/fingers easily to perform manual functions repeatedly

6. Stand, sit, or bend continuously

7. Cooperate with co-workers on group projects

8. Lift up to 70 pounds