Operations Support

Position Summary:

The Operations Administrator role provides administrative and operational support to the Distribution Center, reporting to the DC Manager. This position removes administrative and time-intensive tasks from DC leadership, enabling supervisors and managers to focus on safety, training, productivity, and employee engagement. The role serves as a central point of coordination across office administration, operations, HR, and safety functions.

What you will do in this role:

Greet and direct visitors and manage incoming phone calls

Schedule meetings, manage calendars, and coordinate appointments

Perform filing, data entry, scanning, and confidential document management

Research and assist with freight invoices, billing, and expense reporting

Support inbound documentation requests (PODs, BOLs, packing lists)

Scan, upload, and maintain shipping and receiving documentation

Order office, shipping, and first aid supplies

Coordinate vendor service calls and operational documentation

Manage door access, key fobs, and facility administration

Coordinate printer, RF gun, PC, and timeclock issues with I.T.

Track operational metrics including labor hours and temporary agency usage

Support HR, training, and safety administration including onboarding paperwork, certifications, and compliance documentation

Maintain safety boards, intranet displays, and assist with safety committee administration

Support employee engagement initiatives, recognition programs, and facility events

Perform additional administrative and operational duties as requested What we look for in a candidate:

1-2 years of experience in an administrative, office coordination, or operations support role

Proficiency in Microsoft Office: Word, Excel, and Outlook

Experience in a warehouse or distribution environment preferred

Strong organizational skills and attention to detail

Ability to work independently and manage multiple priorities

Comfortable interacting with employees, leadership, vendors, and visitors

Ability to work effectively in a fast-paced environment

Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.