Executive Assistant

Pinnacle Private Credit is hiring. We move quickly, operate lean, and value people who are sharp, resourceful, and capable of owning outcomes. As we continue to scale, we are looking for an exceptional Executive Assistant to serve as a true right hand to the CEO and play a key role in building internal operations and HR infrastructure.

About the Role

This is not a traditional administrative role. We are looking for someone who is quick, numerate, highly organized, and proactive, someone who can independently figure things out, anticipate needs, and execute without constant direction. You will support the CEO directly while also owning critical people-operations and internal process responsibilities as Pinnacle grows.

Key Responsibilities:

Executive & Administrative Support

Manage and prioritize the CEO's calendar, including scheduling meetings, calls, and internal/external commitments

Act as a reliable reminder system for deadlines, follow-ups, and key priorities

Coordinate logistics for meetings and ensure the CEO is prepared with necessary materials

Handle sensitive information with discretion and professionalism

Review, organize, and troubleshoot invoices, payments, and internal records (including identifying and resolving missing or incorrect information)

HR & People Operations (Build & Own)

Implement and manage Pinnacle's HR infrastructure as the firm scales, including:

Researching, selecting, and setting up employee health insurance plans

Supporting future implementation of a 401(k) plan

Assist the Head of Recruitment on the full onboarding process for new hires:

Ensure all employees are properly set up in payroll systems

Track onboarding documentation and compliance

Maintain accurate records of PTO, employee information, and internal HR documentation

Serve as a point of contact for employee operational needs

Office & Operational Support

Manage office-related needs, including supply and snack orders

Support internal operations and ad hoc projects as they arise

Identify gaps or inefficiencies and proactively recommend improvements to systems and workflows

Qualifications

3+ years of experience as an Executive Assistant, Operations Assistant, or similar role

Strong math and numerical skills; comfortable reviewing financial details, invoices, and payments

Extremely organized with strong attention to detail

Ability to learn quickly, think critically, and solve problems independently

Excellent communication skills (written and verbal)

High level of reliability, professionalism, and discretion

Preferred Experience

Familiarity with private credit, lending, MCA, or financial services environments

Experience supporting senior leadership in a fast-paced or entrepreneurial setting

Exposure to HR operations, payroll platforms, or benefits administration

Work Environment

Fully onsite role in New York City (5 days per week)

Lean, fast-moving team with high expectations and direct access to leadership

Opportunity to grow with the firm and take on expanded responsibility over time