Receptionist

Job Description

POSITION OVERVIEW:

The Receptionist serves as the first point of contact for visitors, employees, and external callers, ensuring a professional and welcoming office environment. This role provides administrative support to facilitate efficient day-to-day office operations, while contributing to an organized and responsive workplace aligned with business needs.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

Greeting and assist visitors, employees, and vendors with professionalism and courtesy.

Answer and route incoming phone calls, emails, and inquiries promptly.

Manage front desk operations, including visitor logs, badge distribution, and security protocols.

Maintain organized filing systems (electronic and physical) and ensure documents are accurately stored.

Schedule meetings, conference rooms, and appointments as needed.

Provide administrative support to various departments, including data entry, document preparation, and correspondence.

Sort and distribute incoming mail; prepare outgoing mail, packages, and shipments.

Manage office supply inventory and coordinate replenishments.

Support event coordination, internal communications, and special projects as assigned.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent.

At least 1–2 years of administrative, office support, or customer service experience.

Strong verbal and written communication skills.

Exceptional organization, time management, and multitasking abilities.

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) or similar productivity tools.

Familiarity with office equipment (copiers, scanners, phone systems).

Experience with scheduling systems or visitor management software.

Strong attention to detail and accuracy in data entry.

Ability to maintain confidentiality and handle sensitive information.

Full-time