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Administrative Assistant Office

Location:
Baytown, TX
Salary:
28,000
Posted:
August 27, 2012

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Resume:

TERESITA M. HUNT

**** ******* *****

Baytown, Texas 77521

Home 281-***-**** Cell 832-***-****

z89t5b@r.postjobfree.com

Objective Seeking Employment to combine my experience and success with drive and determination. Would like to utilize my skills and abilities with a company that offers opportunity for continued growth and advancement.

Skills * Excellent Organizational Skills * Multi-Phone Line

* Microsoft Word * PowerPoint

* Microsoft Office * 10-Key

* Microsoft Outlook * Finance Plus

* Excel * Pentamation

* Publisher * Typing (50 WPM)

* Customer Services Skills

Experience

Administrative Assistant February 2012 – Present

ABC Worldwide Industrial Services, Inc., Houston Texas

Office Coordinator

Process Payroll

Manage, Review and Submit In A Timely Manner All Administrative and Facilities Invoices for Accounting Processing.

Coordinate Scheduling and Use Of Conference Rooms. Schedule Meeting and Appointments for Team Members As Requested.

Take Minutes of Meetings and Disseminate After the Meeting.

Handle/Prepare New Hire Background Check, Pre-Employment Drug Screen, Ect.

Files, Faxes, & Mails and Maintains Department Filing System

Manage Office Calendar and Meeting Schedule

Prepare/Process Requisitions and Purchase Orders

Create Presentations Using Microsoft Office PowerPoint

Create and Maintain Paper/Electronic Filing Systems For Records, Correspondence and Other Materials.

Assist With the Setup Of and Cleanup For Events as Requested. Ensure That Facilities Are Ready and Available for Conference Calls, Meetings, Training, Ect.

Compose, Type, Edit Letters, Memos, Reports and other Documents

Maintains and Updates All Office Supplies and Office Equipment

Open, Sort and Distribute Incoming Correspondence

Compiles Data for Reports

Coordinate Monthly Staff and Safety Meetings

Purchase Orders, Accounts Payable & Receivable

Cost Allocation Detail Reports – Credit Card Statements

Created Close out Documents & Operation Manuals for End of Projects

Coordinate Appointments, Meetings, Travel, Special Events, ect

Responds To Customer Services Request, Over the Phone, In Person, Or Via Email

Administrative Assistant May 2008 – December 2011

City of Baytown Parks & Recreations Dept., Baytown, Texas

Office Coordinator/Manager

Assist Director, Assistant Director and Staff

Process Payroll for Department

Handle/Prepare new Hire Paperwork, Policies and or Procedures for department employees

Process Employees Salary Changes, Merit Increase, and Termination/Write-Up Papers

Handle/Prepare New Hire Reference Checks, Background Check, Pre-Employment Drug Screen, Ect.

Handle Employees Confidential Information Administrative and Department Files

Prepare/Coordinate New Employee Orientation, and New Employee Paper Work

Compose, Type, Edit Letters, Memos, Reports and other Documents

Files, Faxes, & Mails and Maintains Department Filing System

Manage Office and Staff Calendar and Meeting Schedules

Maintains and Updates All Office Supplies and Office Equipment

Compiles Data for Reports

Schedule/Coordinate Monthly Staff and Safety Meetings

Prepare Agenda and Minutes for Monthly Parks Board Advisory Meeting

Purchase Orders, Accounts Payable & Receivable – Finance Plus

Payroll/Timekeeper for Department

Cost Allocation Detail Reports – Credit Card Statements (P-Card)

Schedule & Coordinate Appointments, Meetings, Travel, Special Events, ect

Responds To Customer Services Request, Over the Phone, In Person, Or Via Email

Administrative/Clerk III Jan. 2005 – May 2008

Derryberry’s L.P., Baytown, Texas

Performed Special Projects in a Moderate or Highly Skilled Nature

Inputting Weekly and Monthly Reports

Purchasing Of Various Office Supplies and Field Equipment

Track and Monitor All Field Equipment, Vehicles and Insurance

Assisted In Payroll/Timekeeper for Office

Assisted In Purchase Orders, and Accounts Payable

Assist In Bids for New & Upcoming Projects

Created Manuals, And Brochures

Created Close out Documents & Operation Manuals for End of Projects

Manage and Archive All Administrative and Department Files

And Prepared Monthly Minutes

Responds To Customer Services Request, Over the Phone, In Person, Or By Email

Scheduling Appointments, Meetings, and Travel for Office & Staff

Maintaining Office Calendar for Supervisor(s) and Department

Dispatched Technicians Out For Service Call

Recreation Specialist June 2000 – Sept. 2004

City of Baytown, Parks & Recreation Dept., Baytown, Texas

Performed Special Projects in a Moderate or Highly Skilled Nature

Schedule Parties and Private Functions

Book Community Center, Pavilions and Parks for All Types of Functions

Created Manuals and Brochures

Manage and Archive All Administrative and Department Files

Prepared Memorandums

Responds To Customer Services Request, Over the Phone, In Person, Or Via Email

Scheduling Private Functions, Appointments, Meetings, and Travel

Room Set-Up and Designing Floor Plan for Special Functions

Inspections Clerk II Jan. 1999 – June 2000

City of Baytown, Inspections Dept., Baytown, Texas

Performed a Variety of Secretarial Duties

Assisted in Reviewing Plans

Assisted Customers in Obtaining/Issuing Building, Electrical, Plumbing and Mechanical Permits

Finalizing Approved Building Permits

Received and Processed Payments for Permits Prepare Agenda and Minutes for Monthly Parks Board Advisory Meeting

Scheduled Inspectors out to Inspections

Responds To Customer Services Request, Over the Phone, In Person, Or Via Email

Education

Robert E. Lee High School 1990

Diploma

Baytown, Texas

Lee College 1990 - 1991

Business Administrative

Baytown, Texas

Houston Community College – North 1992 – 1993

Medical Records

Houston, Texas

Certificates

Notary Public Active till August 2012

Cash Handling Seminar Received June 2009

Timekeeper Training Received July 2008

Emergency Management Institute FEMA IS-00100 Received May 22, 2009

Emergency Management Institute FEMA IS-00200 Received May 26, 2009 Emergency Management Institute FEMA IS-00700 Received May 26, 2009 Emergency Management Institute FEMA IS-00100 Received May 22, 2009

Emergency Management Institute FEMA IS-00800 Received, July 15, 2009

References

Furnished On Request



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