Virtual Administrative Assistant

OBJECTIVE:

Highly dedicated and motivated Administrative Assistant seeking a part time administrative support position utilizing my exceptional organizational, word processing, and customer service skills.

QUALIFICATIONS:

▪ Outstanding typing skills at approximately 115 wpm (See attachment)

▪ Excellent written and oral communication skills

▪ Transcription – including transcription of legal documents (affidavits, motions, summons and complaints, proofs of service, judgments)

▪ Knowledgeable in Lexis, U.S. Bankruptcy Document Filing System and the PACER System aiding in research of bankruptcy foreclosures and filings; Chapter 7 and 13 Bankruptcy input

▪ Database management

▪ Payroll and bookkeeping

▪ Strong attention to detail

▪ Ability to learn quickly

▪ Multi-task oriented

▪ Proficient in many computer applications including Microsoft Word, Microsoft Excel, Microsoft Access, QuickBooks, Calyx Point, Act, Power Finder and Lexis.

EDUCATION:

Davenport College of Business – Degreed Secretary/Stenographer

Graduated as a Member of the Dean’s List

Kalamazoo Valley Community College – various secretarial, accounting and general office courses.

EXPERIENCE:

Current MICHIGAN STATE UNIVERSITY EXTENSION Grand Rapids, MI

Administrative Assistant

Assist the Regional Coordinator in reviewing, analyzing, and entering monthly financial reports into Excel; track and process all expenditures; create and maintain State and Federal budgets; design and implement templates, forms, and policies and procedural manuals for all eighteen counties within the Central Region.

2006-2008 A LEGAL SOLUTION Grand Rapids, MI

Virtual Legal Secretary/Paralegal

Review documentation and complete bankruptcy intake process; prepare and file all necessary papers for divorce and bankruptcy proceedings; regularly called upon to complete bankruptcy intake process from my home so that cases can be handled in a more expedient manner.

2003-2005 INTEGRITY BENEFITS Grand Rapids, MI

Office Manager

Perform all administrative duties for the owner of an insurance agency, including extensive client and provider contact, obtain quotes for new and existing business, research and prepare alternative rate presentations, benefit summaries, tracking paid and unpaid claims, expense reports and general correspondence.

2001-2004 HARVEY SORID, ATTORNEY AT LAW Brooklyn, NY

Virtual Administrative Assistant/Bankruptcy Paralegal

As an independent small business, I am responsible for transcribing various court documents for the New York Supreme Court and the law office of Harvey and Jay Sorid, P.C.; transcribing and composing letters for clients; other varied responsibilities such as coordinating judges’ calendars with various New York attorneys and contacting clients on matters relating to their cases.

1996-2001 ENTERPRISES EN VOGUE Lowell, MI

Virtual Office Manager

Responsible for managing all office operations for an independent sales representative, including maintenance of a customer database for approximately 1,500 accounts; enter and track all orders received; maintain an accurate record of sales commissions; maintain price lists for approximately 25,000 different items; create customized brochures for trade shows; design and implement various sales and statistical reports. During this time, I had also been contacted from various vendors to design price lists for their companies.

1996-1999 NUGENTDALE FARMS Lowell, MI

Virtual Accounting/Payroll Secretary

Responsible for maintaining an accurate accounting system for a large dairy operation, including paying all expenses on a timely basis; maintaining and submitting income tax information; calculating all employee payroll checks.

1995-1996 AMWAY, INC. Ada, MI

Order Entry Clerk

Seasonal position consisting of entry of approximately 1,000 orders per day. Maintained input speed of approximately 120 words per minute.

1977-1985 RJR NABISCO BRANDS/LIFESAVERS Holland, MI

Maintenance Department Secretary

Reported to Maintenance Manager and supported twelve Maintenance Supervisors. Responsible for payroll of 125 hourly employees as well as personnel data changes and merit increases; departmental correspondence; confidential union negotiations; monthly overtime report to insure departmental overtime equalization and other various monthly reports including departmental cost savings, departmental highlights, seniority lists, and manning requirements; data entry of labor charges; travel arrangements and business expense reports; vacation scheduling insuring proper maintenance coverage to production departments.

Also responsible for the preventative maintenance system for the entire plant. This included assigning asset numbers for all new equipment; maintaining accurate ledger of all existing and incoming equipment; recording all disposals and transfers of equipment; and the scheduling of preventative maintenance to be performed on approximately 950 pieces of production equipment.

REFERENCES:

Mrs. Patricia Joyce, Regional Director, Michigan State Univ. Extension

775 Ball Avenue, NE, Grand Rapids, MI 49503

Phone: 616-***-****

Mr. Harvey Sorid, Attorney at Law

192 EAB Plaza, Uniondale, NY 11553

Phone: 516-***-****

Mr. Jay Sorid, Attorney At Law

192 EAB Plaza, Uniondale, NY 11553

Phone: 516-***-****

Mr. George Viening, Maintenance Manager (retired)

3631 Allegan Dam Road., Allegan, MI

Phone: 269-***-****

LETTER OF RECOMMENDATION:

HARVEY SORID

Attorney at Law

192 EAB PLAZA

UNIONDALE, NY 11556

Tel: 516-***-****

Fax: 516-***-****

January 11, 2003

TO WHOM IT MAY CONCERN:

I am pleased to provide a recommendation for Debbie Wehling in her efforts to obtain typing or secretarial work. Our relationship of over three years is unique but easily understood.

I use an Olympic DSS digital recorder. When completed, I download the digital tape file into my computer, and email the tape file to her. She has an Olympus transcriber which I provided for her. I then send an email to her cell phone so she knows she received work. She performs the necessary research, prepares the reports, transcribes the work and sends it right back. I get my work done a lot faster than having it done in my own office, because she is a superb typist. She also fixes my work up, whether it is letters or extended memorandums of law. She has excellent grammar skills.

I store all my files on the internet with an internet storage company called ibackup.com. When I dictate, I often refer to backup documents telling her to copy certain paragraphs and then modify them for a particular client. She also has access through pcanywhere to my office computer in case she needs additional documents. I save a lot of time.

Personality wise, she is a gem. She is the most pleasant person I’ve worked with. Please don’t repeat that to the two secretaries I have in my office.

Because I am a trial lawyer, often I am not in my office for several days. When I’m in the office, I load her up, but she wants more steady work which I don’t blame her for seeking. Anyone who gets this letter can call me, and I’ll rave about her. She’s reliable, gets the work done pronto, fixes my mistakes, and is a genuinely nice person. I’ve never met her, but after three years of phone calls and conversations, I don’t need a personal interview to vouch for someone.

Sincerely,

HARVEY SORID

Subj: TypingTest.Com Test Results

Date: 3/1/2002 7:43:08 PM Eastern Standard Time

Sent from the Internet (Details)

TYPINGTEST.COM TEST RESULTS

Debi Wehling,

You have today completed TypingMaster's On-line

Typing Test with the following results:

Test Time: 1 min.

Typing Speed: 113 WPM

Accuracy: 99 %

NET SPEED: 111 WPM

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