Administrative Assistant
Resume:
Rosemarie J. Livreri
**-** ******* ****. *****, Middle Village, NY 11379
***@***.**.***
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QUALIFICATIONS SUMMARY:
Skillful and versatile administrative professional with experience in the coordination, planning and daily support of business operations and administrative functions for private sector executives.
SKILLS: Proficient in Microsoft Office: Outlook, Word, Excel, Windows XP
PROFESSIONAL EXPERIENCE:
World Class Demolition, Maspeth, NY April 2011 – Present
Administrative Assistant
• Serves as Administrative support for the President, Office Manager and Estimator’s. Provides administrative support in keyboarding, proposals, letters, faxing, transmittals, invoicing, copier projects, scanning, overseeing / organized files - both electronically and hard copy, Obtains / distributes certificates of insurance, workers comp purchase orders; distributed memos, notifications and correspondences with internal / external departments.
• Front desk coverage; Answers multi-line phone, screens, prioritizes, routes and corresponds to inquiries
Sterling Equities Inc., Great Neck, NY / Worked on a temporary assignment for Adam Personnel August 2010 –December 2010
Administrative Assistant
• Served as Administrative support for the Treasurer, Tax department, Finance department and Property Managers. Assisted in maintaining effective Property Managers communications and relations, ensuring Property Managers, Asset Managers and the Lenders needs were satisfied i.e., all property damage / claims and general liability claims were received in a proper time frame and all associated documents were logged and distributed to each department. Updated and routed incident report log. Received invoices, coded and prepared for approval and timely payment; Updated and maintained property folders, directory listings, and certificates of insurance.
• Provided additional administrative support in keyboarding, letter and report generation, faxing, transmittals, copier projects, scanning, overseeing / organized files - both electronically and hard copy, routed daily mail, distributed memos, notifications and correspondences with internal / external departments,
Blumenfeld Development Group Inc., New York, NY November 2008 - March 2010
Property Managers Assistant
• Served as Administrative support for the Property Manager, Chief Engineer and Project Managers; Facilitated, ensured and assisted daily business operations between Property Manager, Chief Engineer, and Project Managers, Tenants; Organized and scheduled calendars, conference calls / meetings, projects, events, site visits, luncheons and dinners. Liaison with “High Profile” clients, Architects, Engineers, Subcontractors, Vendors and Tenants.
• Front desk coverage; Answered multi-line phone, screened, prioritized, routed and corresponded to inquiries.
• Communicated effectively and professionally, both verbally and in writing with internal and external contacts.
• Assisted property staff in maintaining efficient tenant communications and relations, ensuring tenant’s needs and complaints were satisfied i.e., notified and assisted Property Manager / Chief Engineer of tenant issues, event planning and relationship programs. Received tenant invoices, coded and prepared for approval and timely payment; Updated and maintained tenant files, folders, directory listings, and certificates of insurance.
• Provided additional administrative support in a variety of capacities including; maintaining calendars, database management, assisted with completion of assigned projects, keyboarding, letter and report generation, faxing, transmittals, copier projects, scanning, overseeing / organized building office files - both electronically and hard copy, routed daily mail, distributed memos, notifications and correspondences with internal / external departments, office inventory / supplies control, logged payroll hours, time sheets delegated extra work orders, imputed work orders and purchase orders into the Workspeed and VRS system, created / maintained vendor and subcontractor folders, i.e., obtained certificates of insurance, workers comp, invoicing, billing and contracts.
Vanguard Construction & Development Contracting, Inc., New York, NY May 2005 - August 2008
Administrative Assistant
• Provided Administrative support for the Estimating Department and Project Managers; Facilitates and assisted daily business operations between Estimators and Project Managers; Coordinated daily schedules e.g., meetings, and site visits.
• Answered multi-line phone, screens, prioritized, routes and corresponds to inquiries. Handled multiple tasks concurrently i.e., keyboarding, generated letters, competitive bids, reports, faxing, transmittals, filing, designed and implemented filing system electronically and hard copy, obtained certificates of insurance, workers comp purchase orders, logs, drawings, startup folders, distribution of memos and correspondence with other internal departments. Oversaw estimating assistant and plan room clerks.
• Liaison with “High Profile” clients, Architects, Engineers, Subcontractors and Vendors. Interacted with Salesmen, Marketing personnel as well as other internal departments at both Executive and General Levels.
York International / Worked on a temporary assignment for A-Taylor Agency, New York, NY February 2004 – May 2005
Administrative Assistant
• Worked as a temp for York International as Assistant to Project Managers and Technicians in the BAS dept.
• Used York International’s Seibel program; scheduled daily activities for Technicians i.e., collected / filed time sheets, expenses, entered time / expenses and ensured daily payment to technicians, issued purchase orders, maintenance of contracts, prepared invoices and billing. Implemented Administrative System for the BAS department; Developed, created and designed forms, e.g., transmittals, faxes, and spreadsheets.
Corporate Interiors Contracting Inc., New York, NY July 1997 – March 2003
Executive/Administrative Assistant
• Ensured daily schedules for President, Vice President, Director of Marketing, and Senior Associates. Managed personal and financial responsibilities. Scheduled heavy calendar, travel arrangements, meetings, lunches, dinners and various events. Screened, prioritized calls, generated letters, reports with / without use of Dictaphone, keyboarding, faxing, transmittals and filing.
EDUCATION:
2007 NYS Notary Public Association New York, NY Notary Public License
1999 Compustar New York, NY Computer Training
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