Administrative Assistant Data Entry
Resume:
JOSELIN CARVAJAL
New York, NY 10031
Cell 347-***-****
Email: *********@****.***
WORK EXPERIENCE
Columbia University - Early Head Start Program, NY, NY 10/11 - 2/12
Receptionist/Office Assistant:
- Screen all incoming calls as well as meet and greet clients and visitors.
- Monthly maintenance of Staff Attendance, Class Attendance, Home Visit Attendance, Special Events, Reasons for Absence, Parent Committee Meetings,
- Daily maintenance of Class Sign-In Sheets and Visitor Sign-In Log Book.
- Responsible on updating and making modifications on Class Enrollment List as well as Sign-In Attendance Sheets.
- Monthly maintenance of office supplies.
- Responsible on distributing mail.
- Daily referral intake of clients’ inquiry for registration process.
Dominican Sisters Family Health Services Inc., Bronx, NY 05/11 - 06/11
(Temporary Assignment) Receptionist/Office Assistant:
• Filing, photocopying, faxing, updating forms & filing system.
• Daily attendance keeping of staff, Home Health Aides, and Nurses.
• Distribution of mail, screening all incoming calls.
• created patient records for CHARR & Long Term Home Health Care.
• Record keeping of receipts for billing and account payable/receivable.
• Responsible for staff timesheets and daysheets of nurses' patient visits.
• Maintained scheduling of conference room meetings.
• Responsible for ordering office supplies.
• Updated staff calendar of vacation or personal time off.
Arbor Educational & Training Inc., Brooklyn, NY 12/09 - 10/10
Receptionist:
• Screened and routed all incoming calls and messages to appropriate destination.
• Daily use of ACE database and NYCWAY(HRA Database) to update clients’ status on their Welfare case.
• Handled rescheduling for clients into the database for Orientation.
• Maintained a daily sign in log sheet for clients with Career Advisor and HRA Outstation Worker appt.
• Provided print out of HRA referrals, appointments, and Back to Work program IDs with calendars.
• Provided additional resources for clients in obtaining assistance based upon their inquiry.
• Served as a translator for Spanish speaking only clients.
• Handled and routed incoming faxes of documents, flyers, and resumes.
AlliedBarton Securities Inc., New York, NY 04/06 - 05/08
Recruiting Assistant:
• Verification of ID’s, School Documents, Training Certificates, and Employment.
• Daily audit of applications, government forms (I-9, W-4, IT-2104, WOTC Phone Survey, and Company forms).
• Maintenance of Training rosters, class schedules, and Weekly Hire Reports (CPR/AED/First Aid, 8hr Pre Assignment & 16hr courses).
• Daily maintenance on Data Entry of Criminal Background and Credit Checks and MVR.
• Process Fingerprints; administer Drug Tests (5 & 10 panel).
• Follow up on Drug Test results, and Background checks.
• Weekly process of EIP (Wage Subsidy) forms.
• Answer incoming calls and inquiries.
Strategic Workforce Solutions, Inc., New York, NY 10/05 -12/05
Data Entry Clerk:
• Gathering information thru a listening device and inputting data into Wordnet Database on a daily basis.
Verizon Information Services Inc., Purchase, NY 09/05 - 10/05
Receptionist: (thru TacWorldwide Staffing Inc., Irving, TX)
• Daily operation of the telephone switchboard by greeting and screening all incoming calls and routing to the appropriate designation.
• Responsible for greeting, assisting and signing in all visitors upon arrival.
• Updated and monitored overall the voicemail system on a daily basis.
• Distributed messages to the appropriate Sales Rep or DSM for Customer/Clientele Services.
• Daily data entry onto the VAST system for new non-existing customers as well as updating info. to existing customers.
• Responsible for daily handling and distribution of incoming and outgoing mail.
• Backup assistance for the Executive Administrative Assistant, Division Asst and General Asst.
• Daily computer data entry on Excel Spreadsheets.
Barnard College, New York, NY 07/02 - 03/03
Desk Attendant:
• Meet and greet students, repairmen and visitors upon arrival and verifying identifications.
• Daily maintenance of a sign-in logbook for all visitors upon arrival as well as for repairmen in request of service for the building.
• Assisted students, repairmen and visitors in emergency procedures.
• Responsible for emergency backup assistance for other desk attendants.
• Responsible to provide guest pass to visitors and updating info into a logbook.
• Provided party or event forms to students upon request for use of the hall or lounge area of the building for private gatherings.
Clay Park Labs Inc., Bronx, NY 11/01 - 6/02
Office Support/Clerical:
• Basic light clerical/secretarial duties.
Access Staffing Inc., New York, NY 10/99 - 5/01
Administrative Assistant:
• Screened resumes and scheduled appointments to prospective candidates for registration with the agency.
• Processed registration forms (applications, resumes, ID's, W-4 and I-9 forms) onto our database system.
• Set up test assessments for candidates and process the candidate's payroll onto our database system.
• Scanned and reconstructed certain resumes.
• Process various types of mailings to candidates and clients.
• Updated various forms (fee policies/agreements, placement forms, flyers, contact letters, mailings, etc.)
• Screened all incoming telephone calls pertaining to my department and handled candidates concerns, complaints, requests, and inquiries.
• Maintained the filing system, copies, faxing, and office supplies.
• Assisted in searching for qualified candidates and placement of job assignments.
• Daily Data Entry of updated information onto Matchmaker and Starsearcher pertaining to applicants as well as clients.
EDUCATION
Louis D. Brandeis H.S., NYC, NY
Major: Secretarial Studies
Degree: High School Diploma (August/1989)
La Guardia Community College Major: Travel & Tourism - Long Island City, NY
SKILLS
Bilingual in Spanish, Type 50+wpm, Data Entry (7000 keystrokes), Proficient in MS Word, MS Works, MS Excel, MS Outlook, Winteam, WordPerfect 5.1/6.0, Matchmaker Database, Starsearcher Database, Internet, Photography, Basic Bookkeeping Principles.
REFERENCES FURNISHED UPON REQUEST
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