Executive Assistant, Project Manager, Marketing & Sales

MAGGIE MATOS

**** ******* ***** ****., **********, FL 34786

*********@*****.*** • 386-***-****

SUMMARY OF QUALIFICATIONS

Proficient and dedicated Executive Assistant with extensive experience in the management, planning, and support of daily operational and administrative functions.

 Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

 Proven track record of accurately completing research, reporting, information management, marketing, and business-development efforts within budget requirements.

 Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

 Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals and priorities and resolve issues in initial stages.

PROFESSIONAL EXPERIENCE

COLDWELL BANKER RESIDENTIAL REAL ESTATE – Lake Mary, FL June 2006 to Present

Licensed Sales Associate

Provide Real Estate services to buyers and sellers.

 Meet with clients and determine their needs as it pertains to the sale of their home. Advise clients on the best strategy to market their properties for sale and create a marketing program to ensure proper exposure.

 Prepare marketing presentation which includes market activity research (CMA) as it pertains to the location of the property, marketing of properties for sale, including but not limited to inclusion in the MLS (Multiple Listing Service), postcards, brochures or flyers, online/website marketing, email, open houses, yard signage.

 Prepare all documents pertinent to the listing of the property including listing agreement, marketing plan, etc., for clients’ signatures.

 Coordinate showings/viewings of homes for sale with owners, tenants, other Realtors.

 Provide feedback to clients on activity pertaining to the marketing of their home, i.e., potential buyers’ inquiries via multiple internet sites, phone call, email, etc.

 Liaison with title, mortgage, insurance, appraisers to ensure a smooth transaction to the closing table.

 Provide buyers with potential listing possibilities; arrange for showings/viewings.

 Prepare contracts, collect deposit, and submit offers in a timely basis.

 Advise buyers on their timeline on certain activities such as inspections, obtaining home owner’s insurance, loan commitment, etc.

 Negotiate contracts on price, dates, closing costs, repair limits and other details, to the best interest of the customer.

PYRAMID DISPLAYS & PACKAGING, LLC – Deltona, FL August 2003 to January 2006

Manager

Served as Manager for corrugated displays and packaging company.

 Developed and managed a corrugated display & packaging company.

 Created all company policies & procedures including but not limited HR, A/R, A/P, invoicing, etc.

 

 Performed marketing research and compiled results used in creating marketing program for purposes of targeting accounts/clients.

 Created databases for inventory management & tracking, reporting & archival purposes including purchase orders, reorders, changes, Bill of Materials (BOM), cost, pricing, invoicing.

 Liaison with label printers, graphic artists, and corrugated suppliers in order to obtain cost-effective end product.

 Successfully negotiated contracts/bids and acquired new and repeat business.

 Recruited and trained 20-member staff team on packaging, labeling, shipping, and customer service.

 Developed quality control processes to ensure seamless project flow and customer satisfaction.

NRT, INC. – Parsippany, NJ March 2001 to July 2003

Executive Assistant to the Executive Vice President/Chief Administrative Officer

Provided administrative support to the Executive Vice President/Chief Administrative Office of a national real estate corporation.

 Oversaw a wide variety of administrative functions, supporting all executive-level projects and processes.

 Compiled and analyzed data from monthly reports to prepare vice president’s presentations to executive management.

 Developed correspondence that facilitated effective communication and transfer of information between multi internal and external office, departments and sister-companies.

 Assisted in special projects under the direction of the Marketing Vice President including but not limited to:

o market research (including market share & changing environments)

o generation and culture research

o building brand awareness

o presentation preparation

 Managed special events organization.

 Managed vice president’s schedule, reporting, travel, conferencing and catering.

 Coordinated and managed purchasing of office equipment and supplies

 Trained clerical staff on daily office operations.

HELLING REALTY AND INVESTMENT COMPANY July 1996 to September 1997

Administrative Assistant to the President

Directed day-to-day office operations, providing fundamental support to company President and team executives.

 Managed assignment and calculations of investment notes, interest checks and payout amounts; distributed interest and payoff checks as they became due.

 Planned and coordinated meetings and seminars.

 Oversaw administrative budget.

 Created and maintained investor profile database, which included all pertinent information regarding current and potential investors.

 Supervised and trained clerical staff on all office functions.

 Transcribed dictation of varied types, including correspondence, reports, and informational mailings to investors and prospective clients.

 Coordinated and managed purchasing of office equipment and supplies; supervised the maintenance and repair of all office equipment.

EDUCATION & CERTIFICATIONS

BLOOMFIELD COLLEGE — Bloomfield, NJ

Bachelor of Science (BS) in Business Administration-General Management (with honors), 1996

INSTITUTE OF FLORIDA REAL ESTATE CAREERS, INC. — Orlando, FL

Florida Real Estate Sales Associate License, 2006

OF NOTE

Other Skills:

 Microsoft Office Suite, Windows, Lotus 1-2-3, ACT, QuickBooks

 Purchasing, Budgeting, Presentation and Report Preparation

 Bilingual (English and Spanish); fluent in both

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