Administrative Assistant Accounts Payable

Norma B. Uresti

**** ********** ****** 713-***-****

Pearland, TX 77581 ***********@*****.***

I am a seasoned Administrative Assistant with 8 years of complex senior administrative support seeking a career position. I have been employed at the executive level during the course of my career and interact well with all members of an organization. I’m highly personable, intelligent, professional, dependable, skilled and articulate, with the ability to achieve measurable results and complete tasks with accuracy and in a timely fashion. I always strive to exceed expectations and take initiative. I am able to learn new skills quickly and in a positive manner. I am organized, efficient and analytical with strong computer and verbal skills.

Professional Experience

Volt Technical Resources Staffing Agency

Schlumberger Limited February 2011 - Present

Schlumberger Limited February 21, 2012 – Present

Administrative Assistant

Director, Trust Investments

Provide secretarial and administrative support to the Director of Trust Investments and her Staff.

Responsible for complex and confidential secretarial and administrative assignments.

Prepare and maintain Trust Investment contact files.

Assist in the preparation and finalization of quarterly reports.

Provide general administrative support for Director Trust Investments and her direct reports.

Process incoming and outgoing mail, handle express mail, and when necessary hand delivers items.

Maintain office supplies.

Manage and maintain filing system.

Manage Trust Investments Department phone lines; set up conference calls, web cast and videoconferences.

Schlumberger Limited June 2, 2011 – January 2012

Administrative Assistant,

Deputy General Counsel, Government Affairs

Provide secretarial and administrative support to the Deputy General Counsel and senior staff with Government Affairs, Litigation and IP Enforcement Departments of Schlumberger Limited.

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Prepare and maintain Government Affairs investigation and government contact files.

Assist in the preparation and finalization of quarterly Board reports.

Make travel arrangements for GALE staff including tickets, visas, hotels and ground transportation.

Manage accounts payable for all Government Affairs matters. Duties also involve interfacing with outside counsel/vendors to request invoice revisions and to provide information on payment cycle.

Responsibilities include interface with SL Accounting and Environmental Remediation Group.

Provide general administrative support for Deputy General Counsel-GALE and her direct reports.

Process incoming and outgoing mail, handle express mail, and when necessary hand delivers items.

Maintain office supplies.

Manage and maintain filing system.

Manage GALE Department phone lines; set up conference calls, web cast and videoconferences.

Responsible for complex and confidential secretarial and administrative assignments.

Assisted in the coordination of special event(s) at the direction of the Deputy General Counsel and colleagues. This included the preparation of the Letters of Invitation (LOIs), hotel arrangements, ground transportation, meal planning, securing venue, communication with attendees, etc.

Manage content of GALE team space.

Maintain GALE Program documentation

Schlumberger Limited

Administrative Assistant - Treasury February 2011 – June 2, 2011

• Responsible for completion of FBAR (Foreign Bank Account Reporting) Compliance Project.

• Communicated a GeoMarket and Personnel Alert to all employees requesting verification of the possibility that they may have been affected by FBAR.

• Followed up with an Employee Alert email to approximately 400 employees requesting additional information from the employee and their managers to determine if they were affected.

• Communicated with foreign bank managers, requesting information on behalf of Schlumberger employees in order to complete their FBAR obligations.

• Assisted employees with the completion of required paperwork (Letter to IRS and TDF 90-22.1 form) before mailing to the Department of Treasury.

Meador Staffing December 2010 – February 2011

San Jacinto College North/South/Central

Calvin Green - IT Consultant

• Assisted with the implementation of the new anti-virus software on all computers.

• Assisted IT Consultant with uninstalling old antivirus software and installing new antivirus software.

Deerborne Energy Co. Pearland, Texas

Administrative Assistant

Chief Financial Officer March 2003 – September 2010

• Provided diversified responsibilities, while supporting the Chief Financial Officer of the company.

• Handled deadlines and to prioritize based on changing situations.

• Handled all travel arrangements and coordinated ground transportation.

• Assisted in the preparation and finalization of Company Scholarship program.

• Completed time reporting.

• Coordinated administrative schedules, confidential reports, correspondence, and documentation.

• Organized, processed, and transmitted, confidential file material to other company locations.

• Managed the scheduling of all meetings for the CFO.

• Responsible for managing all accounts receivable and accounts payable.

• Communicated heavily with department heads.

• Accepted and processed applications and resumes of all applicants. Additionally was responsible for new employee orientation.

• Translated in Spanish for other departments.

• Responsible for communicating with Ranch Manager at Hacienda Ranch, Uvalde, TX, and handling all accounts payable for Ranch Activities.

• Responsible for tenant relations for East Broadway Plaza.

• Responsible for accounts receivable and accounts payable for East Broadway Plaza.

• Participated and coordinated volunteer work for management personnel (CFO). This included volunteer work at venues such as Hotel Zaza and Hilton NASA Clear Lake.

Pearland Independent School District

Secretary Transportation Department 1997- 2002

• Provided highly responsible secretarial work with diversified responsibilities, supporting the Director of Transportation. Acting as central point of contact for all inquiries.

• Communicated heavily with the schools, parents, administrative staff, bus drivers and applicants.

• Assisted patrons, by phone and in person with route concerns.

M.D. Anderson Cancer Center

Secretary II Division of Nursing 1993- 1996

• Provided secretarial support with diversified responsibilities, supporting all Nursing Directors. Day to Day duties also included. Communicated heavily with nursing applicants, patients, and family members.

• Responsible for Occurrence Reports, Quality Assurance Reports, and Quality Review Reports.

• Translated in Spanish for other departments and other areas within MD Anderson as needed.

Technical Skills: MS Office Suite (Excel, Word, Power Point, Outlook 2007 & 2010), Quick Books, Photo

Shop, 10 Key by Touch and Complex travel and meeting planning.

Languages: Fluent in English and Spanish (Speak, Read and Write)

References: Available Upon Request

Education: San Jacinto College South January 1986 through 1987

Texas State Technical Institute August 1979 to August 1980

Certificate of Completion in Medical Records

& Transcriptionist

Texas Southmost Jr. College August 1978 - January 1979

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