Administrative/Executive Assistant

Sharon Deegan

**** **** ****** • Brooklyn, NY *1228 • 347-***-**** • ********@*****.***

QUALIFICATIONS PROFILE

Result and detail-oriented assistant with experience in providing thorough and skilled administrative support to senior executives.

Dedicated and focused; excel at multitasking in a fast paced environment; complete projects within time constraints.

Independent and self-motivated; possess excellent research and writing skills, able to grow positive relationships with clients and colleagues at all organization levels.

PROFESSIONAL BACKGROUND

Maimonides Medical Center, Brooklyn NY (2002 – Present)

Administrative Secretary (September 2005 – Present)

705 bed Academic acute care facility with over 20 medical specialties. Provide day-to-day administrative support for Vice President, Ambulatory Health Services Network, including:

• Provide reliable office support for staff of 9, including coordinating and organizing complicated appointment calendars, transcribing minutes from departmental meetings, and handle phones, messages, e-mails, faxes, etc..

• Established and maintain departmental and divisional filing system, including sensitive and confidential data.

• Provide excellent customer service to both internal and external consumers including follow-up and referral to appropriate departments.

• Prepare purchase orders and check requests, receive and distribute merchandise and reconcile to orders.

• Maintain established procedures, policies and protocols within the hospital including but not limited to the safety, environmental and infection control standards.

• Ensure timely submission of various required documents to internal departments as well as state and federal agencies (i.e. CLIA renewal)

Clerical Representative, WIC Program (October 2003 – September 2005)

WIC provides Federal grants to States for supplemental foods, health care referrals, and nutrition education for low-income pregnant, breastfeeding, and non-breastfeeding postpartum women, and to infants and children up to age five who are found to be at nutritional risk.

• Received clients and processed them through the Ambulatory Care Center at WIC.

• Maintained established departmental policies and New York State mandates, procedures, quality assurance programs, safety, environmental and infection control standards.

• Interpreted WIC policies for clients and referred to appropriate outside agencies.

• Prepared charts for treatment; maintained chart data and forms and patient confidentiality.

• Assisted in coordinating and regulating patient flow throughout the clinic.

• Communicated effectively with patients, personnel, management and NYS Department of Health.

Regional Perinatal Center Coordinator, Neonatology & Perinatology Units (December 2002 – October 2003)

Maimonides Medical Center is a NYS-designated Regional Perinatal Center in recognition of excellence in the delivery of maternity and neonatal care.

• Prepared quarterly and annual reports outlining the progress in meeting goals set forth by the NYS Department of Health at Coney Island Hospital, Lutheran Hospital as well as Maimonides Medical Center.

• Recorded and transcribed minutes at progress meetings.

• Scheduled and met monthly at affiliate hospitals for morbidity and mortality conferences.

• Tracked all data on maternal/neonatal transfers/back-transfers from affiliates.

• Compiled statistical information for transfers.

Interim Coordinator, Kids Weight Down Program (July 2002 – October 2002)

The Kids Weight Down Program provides effective weight loss services for overweight and obese children, adolescents and their families at Maimonides Infants and Children’s Hospital of Brooklyn

• Scheduled appointments and organized meetings.

• Organized and maintained patient files.

• Negotiated with physicians and insurance companies.

• Recruited new patients.

• Tracked billing and receivables.

VOLUNTEER EXPERIENCE

Maimonides Medical Center (2000 - 2005)

Project DOCC, Parent Teacher

• Represented project at Grand Rounds presentations and seminars.

• Hosted medical residents in my home for “A Day in the Life” (of raising children with chronic illnesses).

• Requested by Medical Center to deliver presentations nationally.

Education

Kingsborough Community College, Brooklyn, New York

A.A.S., Major: Early Childhood Education

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