Administrative Assistant Sales

Barbara A. McCorkle

** ******** *****, ******, ** 30263 **********@*******.*** 770-***-****

SEASONED ADMINISTRATIVE PROFESSIONAL EXECUTIVE ADMINISTRATIVE ASSISTANT SENIOR ADMINISTRATIVE ASSISTANT

Tenacious ● High Energy ● Personable ● Detail Orientated ● Organized ● Creative Thinker ● Pro-Active

COMPUTER APPLICATION KNOWLEDGE

Microsoft Office Applications: Word, Excel, Power Point, Publisher, Outlook Calendar Management; Axiom Travel System, Oracle Expense Reporting and Purchasing System, SAP, Vaatz Purchasing System, MES Reporting/Scheduling System, Cognos Sales/Budget Reporting, Synectics-Account Review, AS-400, Concur Expense Reporting

EXPERIENCE

January 2011 – Present Senior Administrative Assistant Union City, GA

Dendreon Corporation

Assistant to the Senior Director of Site Quality; Director of Quality Assurance, and Director of Quality Control, departmental managers, as well the Quality group as a whole.

Provides analytical and specialized administrative support to relieve and assist executives, administrative, and staff managers of complex details and duties.

Screen incoming calls and e-mails, forms and requests and respond or redirect calls as appropriate to leverage executives’ time.

Instrumental in initiating processes and procedures for company and assist in building efficiency and effectiveness into existing operations.

Facilitates relationship-building, coordinates activities between departments and outside parties.

Coordinates travel and lodging for executives and department heads.

Processes executives’ and departmental managers’ expense reporting.

Responsible for calendar management of executives, as well as initiated tracking/establishing of public calendars for entire Quality dept.

Schedules on and off-site meetings and handles logistics, including coordination of catering and meeting negotiation of meeting space.

Creates and provides distribution of memos and various correspondence.

Lead role for coordination, set up, and presentation for meetings and/or speaking engagements, as well as scribe for minutes of weekly management meetings and Quality Council meetings.

Sets up and assists with completion of the new hire process of department, including submitting request for cubicle equipment and supplies.

Creation and updating of organizational chart for department.

Responsible for off-site records maintenance for site.

Orders, controls, and maintains inventory of office supplies, while keeping within the budget.

Trains department on new processes/systems.

May 2010-Dec 2010 Executive Assistant Peachtree City, GA

CeloNova BioSciences, Inc.

Assistant to the Vice President of Finance.

Assistant to the Vice President of Sales and Marketing.

Communication with both internal and external clients.

Coordinate Executives’ schedules through calendar/e-mail maintenance.

Consistently monitor, reply and take action to requests from executives’ e-mail.

Initiate, create, and distribute both internal and external communications/correspondence.

Update and process of contractual agreements to prospective clients.

Responsible for travel arrangements both international and domestic.

Coordination and logistical planning of meetings and conference calls.

Reconcile of monthly accounts.

Administer/distribute monthly reports.

Create and process expense reports.

Initiate set up and maintenance of filing system.

Develop processes for more efficient running systems.

Administrative support to various Executives of the Company as needed.

2009-2010 Senior Administrative Assistant West Point, GA

KIA Motors Manufacturing Georgia

Administrative Support for the Head of Department Senior Managers, 2 Departmental Managers, 5 Group Leaders and staff.

Assisting with budgeting calculations and tracking/maintaining of expenditures vs. budget.

Coordinates meetings for staff, including scheduling, catering, and distribution of meeting minutes.

Responsible for preparing and processing of Head of Dept. and Managers expense reporting and calendar management.

Prepares various reports and presentations, including but not limited to; personnel reporting, budget reporting, manufacturing reporting, etc.

Acquires quotes for products and negotiates pricing from suppliers for the best price and product.

Creates, facilitate, tracks, and maintains purchase requisition/purchase orders, report approvals and documents for processing.

Responsible for ordering of parts from suppliers and assuring delivery and payment of orders.

Reconciles invoices and facilitates through the payment process.

Maintains office supplies for the department.

Coordinates with IT on computer diagnosis and assists in repairing applications for department staff.

Recently gained certification as ISO/TS16969 Internal Auditor.

2008-2009 Executive Administrative Assistant/Office Coordinator

Pangborn Corporation Fairburn, GA

Assistant to the Chief Executive Officer and Chief Financial Officer.

Supported the company's 7-member senior team and departmental managers.

Responsible for scheduling of meetings, coordination and gathering pertinent information for distribution for Executives and Managers.

Maintained Executive’s calendars and appointment scheduling.

Assisted with Board Presentations and coordinated arrangements for Board Meetings on a quarterly basis.

Communicated with Shareholders and Board Members on a monthly basis with distribution of reports and information.

Coordinated all travel and transportation arrangements for Executives and Sales personnel within the Company both domestic and international.

Supported Sales/Marketing Department Executive, Managers and Sales Account Managers with preparation of various reports, presentations, proposals, and various sales related activities, including but not limited to, trade show organizing, mailings and customer related tasks.

Facilitated general office functions on a daily basis; initiating and maintaining the office services, building maintenance and all other duties associated with office management.

Responsible for setting up office in new location including negotiations of corporate contracts with vendors and assisting in relocation of personnel.

Assisted Human Resources with planning and coordinating company functions both on and off-site and handling various personnel issues including but not limited to; interviewing potential candidates, coordinating travel/lodging, procedures involving set up of new employees.

Instrumental in initiating administrative services and acquiring efficient and cost-effective solutions for various aspects of the organization.

2003-2008 Executive Administrative Assistant/Project Leader

Novamex Tyrone, GA

Assistant to the East Business Unit Executive of Sales and support for 2 Regional Sales Managers, 4 Market Managers and 7 Sales Representatives throughout the northeast and southeast regions.

Solely responsible for maintaining/tracking/reporting of the Marketing Development Fund for the East Business Unit and assist with yearly budgeting calculations and inputting data.

Responsible for preparation of daily sales reports and other various sales reports to the Business Unit Executive.

Prepared team presentations and presented such information for all monthly/quarterly sales meetings.

Scheduled and coordinated on and off-site meetings, video conferences and travel arrangements.

Responsible for the tracking of promotions for the Unit and communication with customers to acquire back-up to process credits and resolve deductions on a daily basis.

Assisted and acted as liaison for Corporate Human Resources with coordination of advertising and recruitment for potential candidates, interviewing, coordinating travel/lodging for potential candidates, in-processing procedures, and set-up of new employees.

Initiated, coordinated, and organized relocation of entire office twice in a 3 year period.

1995-1999 Executive Administrative Assistant

Fleet Capital Corporation Atlanta, GA

Assistant to the Southeast Loan Administration Vice President and 5 Loan Officers.

Assistant to the Southeast Marketing Vice President and 5 Marketing Representatives.

Compiled and distributed credit approval packages for current loans and prospective clients.

Established/maintained credit files/logs and records.

Organized various functions including conferences, golf outings, client dinners and picnics for both prospective and current clients.

Responsible for all general office duties including mass mailings, travel arrangements, switchboard coverage and monitoring e-mails.

Facilitated communications with prospective and current clients.

1992-1995 Executive Administrative Assistant/Office Coordinator

Marine Midland Business Loans, Inc. Atlanta, GA

Assistant to the Southeast Credit Vice President and 4 Loan/Marketing Officers.

Solely responsible for all administrative duties of the office including, but not limited to; switchboard, daily communications with prospective and current clients and coordinating various functions outside the office.

Maintained prospective/current client files.

1990-1992 Administrative Assistant

Thoro System Products Bristol, PA

Assistant to the Regional Sales Manager and 8 Sales Representatives.

Solely responsible for all administrative duties of the office including, but not limited to; daily communication with customers, prospective and current clients, handling customer complaints and data entry.

1985-1989 Administrative Specialist

New Jersey Air National Guard McGuire Air Force Base, NJ

Assistant to the Director of Personnel

Assistant to the Commander of Maintenance Administration

1982-1985 Administrative Specialist USAF Academy, CO/ Torrejon Air Base, Spain

United States Air Force (Active Duty)

Assistant to the Director of Personnel, Security Police Squadron

Assistant to the Director of Maintenance Administration

EDUCATION

Novamex

Continuing Education; Customer Service, Sales, Human Resources 2003-2008

United States Air Force

Continuing Education, Administrative Specialist (Upgrade Tng) 1983-1989

United States Air Force Technical School

Administrative Specialist 1982-1983

COMMUNITY INVOLVEMENT

Charity Fundraising Involvement with local organizations 1995-Current

School Council; Western School 2006-2007

Coweta County Soccer Association Board Member 2005-2006

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