Executive Assistant

Julia Williams

***** ******* ** ** *****  Laguna Niguel, CA 92677  949-***-****  ***********@***.***

Various Assignments, Employment Agencies, Orange County, CA 2009 - present

Esterline/Palomar Products, Inc. Publicly Traded “ESL”, Rancho Santa Margarita, CA 2007 - 2008

Executive, HR, and Pricing Assistant

Provided administrative support to Engineering Team, President, Human Resources, Contracts Administrator,

& Finance.

 Power Point Presentations, Excel Charts and Graphs

 Pricing Proposals and organization

 Company Meetings, Activities administration, Correspondence, and Minutes

Impac Companies, Publicly Traded “IMH”, Irvine, CA 1996 – 2006

Executive Assistant

Provided administrative support to the EVP, Chief Financial Officer, EVP, General Counsel & Corporate Secretary, EVP, Mergers & Acquisitions, and EVP, Chief Operating Officer.

 Closing documents administrator: prepared large volumes of closing documents for signature, notarizations, scanned; then sent to originator.

 Due Diligence administrator: organized and exhibited collateral; legal documents, working documents, historical product reports, departmental reports via hard copy or downloaded to a virtual data room.

 Administered entertainment tickets: allocated The Honda Center and Angels Baseball tickets to Executives, Sales Staff for clients, then employees.

 Scheduled and coordinated in-house and off-site meetings with conference call set-ups and food catering.

 Managed Outlook calendars for the busy executives. Prepared and processed expense reports and follow-up with Accounts Payable for prompt reimbursements.

 Prepared Travel itineraries. Composed correspondence, other business documents, maintained files.

 Completed Annual Insurance applications: Directors and Officers, Errors and Omissions, and Umbrella Package. Provided administrative support to SOX management. Took Minutes.

 Prepared PowerPoint presentations, spreadsheets, organizational charts and corporate reports.

Various Assignments, Employment Agencies, Orange County, CA 1994 - 1996

Executive / Administrative Assistant and Human Resources Representative

 Prepared new hire folders, offer letters, VOE’s, Leave of Absences.

 Recruited Customer Service Representatives.

 Coordination of recruitment advertising, processed new hires: orientation, paperwork, references.

 Benefits administration, including COBRA.

 Created reports and graphs in Excel.

Philips Ultrasound, Santa Ana, CA 1990 - 1994

Human Resources Representative

 Performed general human resources duties for a 350-employee manufacturing company.

 Responsible for the implementation of employee pay increases.

 Managed the recruitment, orientation and processing of temporary employees.

 Prepared temporary status and employee review history reports, correspondence and check requests.

 Maintained human resource files. Implemented and maintained company store.

EDUCATION, TRAINING & COMMISSIONS

Coastline Community College, Associate in Arts Degree * Continuing education

Coastline Community College, Paralegal Studies Certificate (27 College Units)

Notary Public, current

COMPUTER SKILLS

MS Office: Word, Excel, PowerPoint, Access, Publisher, and Outlook. Visio, Merrill Lynch Diligence Data Base, and Internet Research.

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