Administrative Assistant Manager

Rebecca Whipple

*** ******* ****** *******, ** **510 630-***-**** **********@*****.***

Highly-motivated, dedicated administrative professional with over fifteen years of experience managing, prioritizing, and delegating projects for executives and their teams in a large, fast-paced corporate environment to play an integral part in the operation and success of an organization where the diversity of my administrative/ project management experience and the level of my commitment can be used to their fullest advantage.

Select qualifications include:

• Effectively interact with customers, staff and management

• Dedicated result-oriented and client-focused individual with proven strengths in office management, event management, and employee training

• Outstanding flexibility in adapting to change

• Ability to manage numerous projects with ease, while satisfying client's needs and management's objective

• Excellently developed computer skills that maximize efficiency through technology to include Microsoft Office 2007 Word, Excel, Power Point, Access, and Internet Research

• Powerful analytical skills in uncovering solutions for problems

• Effective decision-making abilities

• Outstanding diplomatic communication style which keeps people working together

• Strong work ethic and principles

• Successful in establishing an exceptional rapport with individuals of all levels

CORE COMPETENCIES

Office Management

Sales Coordination

Expenditure Tracking & Reporting

Project Management Meeting/Event Planning

Phone Screening

Business Presentations

Database Management

Staff Recruiting/Training

Supply Ordering

Written Correspondence

Research/Project Briefs

Filing Systems

Email Management

Interdepartmental Coordination

PROFESSIONAL EXPERIENCE

QualCAD Technologies, LLC. Elgin, IL 2009 to Present

Executive Administrative Assistant supporting President of Operations and direct reports for this CAD Engineering/Design & Drafting Corporation.

• Acting Office Manager

• Managed executive’s calendar, including organizing and prioritizing calls and events

• Coordinated events including assisting with planning and execution

• Represent the company at events and present a professional image

• Attend meetings with or on behalf of the Executive

• Summarize news, reports, documents, as well as communication with team members and outside partners

• Handle confidential and non-routine information with tact and discretion

• Arrange air, hotel and ground transportation

• Contribute to website, social networking and email marketing activities

• Process all receipts and expense reports and establish and maintain filing system and database

• Handle routine incoming and outgoing communications on behalf of executive, draft letters and emails with appropriate business style communication

• Stays on top of the schedule and coordinate meetings and appointments; coordinate meetings using outlook calendar

• Responsible for coordinating all outside meetings, committees, and other meetings

• Oversee the day-to-day operations of the office

• Process all incoming and outgoing mail

• Resolve any administrative problems or inquiries

• Prepared ad hoc projects, act as back up reception coverage

AMCORE BANK, Crystal Lake, IL 2004 to 2009

Administrative Assistant / Sales Assistant supporting Vice President and various departments for this bank servicing high net-worth clients and commercial businesses.

• Provided full administrative support and office management to the Vice President and 26 employees at the headquarters facility and remote support to staff in five branch offices.

• Produced and executed a total of 2 years monthly on-site continuing education seminars/lunches for the legal and accounting communities

First USA, Elgin, IL 1998 to 2002

Administrative Assistant to Billing Department for this major credit card company supporting senior manager in all departmental administrative duties and meeting planning.

Motorola, Schaumburg, IL 1980 to 1987

Administrative Assistant to senior manager for this multinational, telecommunications company. Reception and full administrative duties. Arranged scheduled and assisted in department and Board Meetings

Education

Elgin High School, Elgin, IL, Diploma

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