Administrative Assistant Sales
Resume:
Solange Calo
Executive Assistant
**** **** **** *** | Pflugerville, TX 78660 | 512-***-**** | *******@*****.***
Qualifications Summary
l Motivated, personable business professional, accomplished Executive Assistant offering over 16 years of executive administrative experience reporting to high-level executives
l A highly dynamic, skilled, and qualified administrative assistant with diverse knowledge of handling administrative tasks. Seeking a position as Executive Administrative Assistant to utilize my proficiency and knowledge in a renowned organization
l Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks
l A quick learner able to work independently
l Proficient in basic operating systems such as MS Office (Word, Excel, PowerPoint, SharePoint and Outlook)
l Successfully maintained healthy work environment in the organization
Professional Experience
Dell Computer Corporation 1998-2012
Proposal Manager 2002-2012
Provided direct support to sales efforts by managing the delivery of discrete deliverables to customers as well as providing leadership, assistance, and advice to Sales pursuit teams from initial engagement contact through award. Works with cross-functional organizations to create compelling, compliant, and thorough offers.
l Prepared and coordinated RFP and proposal responses for Large Enterprise, Global Segment, and Latin America division
o Completed an average of 150 bids annually with combined average potential revenue over $300-500 million per year
l Led corporate virtual proposal teams to ensure efficient and timely workflow between Account Teams, LE (Large Enterprise), Global leads, SMEs (Subject Matter Experts), Legal, Contract teams, and the Proposal Team
o Team size per proposal averaged 7-12 team members
l Identified competitive advantages and value proposition of solution over competitor products/offerings
l Facilitated business /opportunity prioritization, maximizing usage/allocation of business resources to the appropriate opportunities
l Captured and analyzed on win/loss information/reporting
l Coordinated printing, scanning, binding, and shipping of the hardcopy
l Managed proposal database containing final versions of all proposals submitted
l Responsible for driving ongoing process improvements and support within the department
l Prepared management reports and maintained proper records of files and updated the same to the managers
l Responsible for maintaining good rapport with the officers and staff
l Enhanced communication between Sales and other segments fostering a sense of teamwork and collaboration
l Coordinated corporate luncheons and develop presentations for meetings and special events.
l Organized the details of special sales events (quarterly/annually)
Executive Assistant 1998-2002
A well organized, dedicated professional Executive Administrative Assistant with experience in administrative support. Major strengths include organizational skills, detail-orientated with commitment to follow-through, proven ability to multi-task. Proficient in basic operating systems like MS Office (Word, Excel, PowerPoint, SharePoint and Outlook. Ability to resolve complex departmental problems. A quick learner able to work independently.
l Provided administrative and business support to Dell’s Global Executive Director, and various members of the executive management team
l Maintained Executive Director’s calendar
l Planned and scheduled meetings, teleconferences and travel for executive management team
l Supported the Regional Executive Director of Sales for Dell Latin America, Senior Managers, Account Executives and Internal Sales Representatives
l Assisted, engaged and supported Dell Latin America IBU’s (International Business Units) related to daily and quarterly Sales Business strategy
l Coordinated administrative activities for sales segment, including relocations, travel and expense planning and reimbursement, time tracking, and ordering all supplies
l Engaged, generated and consolidated weekly sales reports from all Dell Latin America IBU’s to ensure compliance with quarterly quota targets
l Tracked and maintained database files and record keeping systems to departmental employees including: weekly attendance, quota targets, payroll and annual vacation records
l Implemented new hire and transfer checklist, assisted new hires and transfers according to the company relocating procedures
Previous experience includes executive administrative assignments for 3M Company (1994 to 1996) and Travenol Labs Company (1993 to 1995), both based in Carolina, PR
Education
Bachelor Degree in Business Administration | UNIVERSITY OF SACRED HEART | San Juan, PR
Professional Development and Training
• Microsoft Office Suite: Word, Excel, PowerPoint; Microsoft SharePoint • Adobe Acrobat
• Sales Force.Com Tool, Kronos Tool & ADP Payroll Tool • Qvidian/SANT Suite Proposal Tool
• Concur Data Base (expense reports) • Project Management Courses Program (PMO), ExecuTrain, Austin
• Dell Yellow Belt BPI Certification, Dell Inc. – Six Sigma • Notary Public, State of Texas
Honors and Awards
• On the Spot Award: CEM Award, 2012 • Director’s Award, Americas CEM Proposal Team. 2009
• Gold Award for contributing with Bid Response and for winning the large deal in the Caribbean for the Puerto Rico Department of Education $17M, 2004 • Executive Administrative Assistant - Excellence Award, 2001
Civic Activities
• Volunteer Volleyball Coach, Williamson County • Little League Baseball Coach- Pflugerville
Language
Fluent English and Spanish
References
Will be furnished upon request
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