Ex.Secretary/Personal Assistant

Mrs Yvonne D’Cruz

**/** ****** ****.**.*, Old Mumbai-Pune Road, Near Swimming Pool,

Gate No. 2 Manisha Nagar, Kalwa (West)- Thane-400605, Maharashtra – India

Email : ********@*****.** / ***********@*****.***

Mob No : +91-975*******

Contact No : +91-22-253*-****

_________________________________________________________________________

Summary:

Specializing in Secretarial, HR, Exports, Legal, Admin, Marketing and Sales Co-ordination functions in a career spanning over 37 years in MNCs and mid size companies.

Objective :

To utilize my experience in an organization of high repute, which nurtures innovations, cares for its employees and offers an opportunity for personality development.

Experience:

1. Philips India Ltd., Kalwa Factory, Thane, Maharashtra - Steno-cum-Secretary in Admin/Accounts, Marketing and Sales Dept

• In July 1988, the Welding Division of Philips was taken over globally by ‘Esab’ – a Swedish Company. My services were transferred to Esab and I was absorbed in Management Cadre.

2. Esab India Ltd. Head Office-Mumbai

• Confidential Secretary to Vice-President – Personnel – 5 years

• Exports Officer reporting to General Manager-Exports – 9 years

Exports department was decentralized from it’s Head Office in Bombay in June 2002

• Executive Secretary – Legal and Company Secretary – 1 year

Head Office was transferred to Chennai. I was transferred to West. Region Office, Mumbai

• Office Asst/Sr Officer- Sales Co-ordination, HR and Admin Representative - 5 years

3. Vinergy Intnl Pvt. Ltd, Worli, Mumbai – 2 years (On Contract-Renewed in 2009).

Secretary to VP-Finance.

4. Transcon Freight System Pvt. Ltd., Ghatkopar, Mumbai – 6 months (On Contract)

Secretary to Managing Director

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Page Two Yvonne D’Cruz

Job Profile :

- take dictation and transcribe

- handling confidential information

- assisting the designates in the timely management of all communication, both written and e-mail

- Review, route and follow-up all incoming and outgoing correspondence

- Preparing agendas and maintaining extensive office files

- Arranging for and schedule appointments as requested; supervising the preparation of materials for meetings as appropriate ie – cafeteria arrangements- refreshments/bouquets/gifts etc.

- co-ordinate appointments, meetings and speaking engagements for the designates

- Obtaining background information on emerging issues

- Receiving guests and schedule appointments, responding to inquiries

- Co-ordinate activities with other departments

- Writing replies to routine correspondence independently

- Receiving, directing, and relaying telephone, email and fax messages

- Handle events viz, Dealer Conferences, Star cruise, Get-togethers etc

- Take care of printing stationery, visiting cards etc

- Responsible for providing efficient support for overall administration ie house-keeping, renewal of contracts for Office Bearers, Caterers, Service Contracts for Office Equipment.

- Hotel and travel bookings. Co-ordination with Embassies for Visa Application, foreign stay

- Maintain HR records viz, Attendance Register, Leave Cards, Hospitalization bills of Officers, Holiday Resort booking, joining formalities for new Officers

- Build up Team Spirit – counseling junior Officers.

Key Competencies :

- Well versed with the corporate work standards, ethical code of conduct and professional behavior.

- Strong verbal and written communication skills

- confidentiality planning and organizing

- time management

- interpersonal skills

- customer-service orientation

- multi-tasking

- initiative

- reliability

- stress tolerance

Strengths :

• Enthusiastic, Hardworking.

• Dependable, Trustworthy, Punctual.

• Excellent Communication and Time Management skills.

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Page Three Yvonne D’Cruz

Computer Literacy:

• Includes MS Office i.e. Outlook Express, MS Word, Excel, Windows, Internet and Email applications.

References:

1. Mr. M. Myvilvaganan

General Manager-Human Resources

Esab India Ltd

Head Office, Chennai

Mob No. 932-***-****

2. Mr. V.R. Tiwari

Sales Manager – Consumables

Esab India Ltd.

Western Region, Mumbai

Mob No. 098********

Education:

• S.S.C. from Maharashtra Board - through Convent Girls High School, Dadar, Bombay

• Diploma in Secretarial Course from Y.W.C.A. Bombay

Personal Details:

• Sex : Female

• Marital Status : Married

• Languages Known : English, Hindi, Marathi,

• Religion : Roman Catholic

• Date of birth : 17th Feb. 1950

• Passport No : G 5502722 (Expiry 26-09-2017)

Hobbies:

• Reading, cooking, travelling, indoor games.

Mrs. Yvonne D’Cruz

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