Manager Assistant
Resume:
AYMEE VELAZQUEZ-TULIN
Miami, Florida 33173
Tel: 786-***-****
**********@*****.***
SUMMARY
Independent and self-motivated with an energetic and proactive attitude. Exceptional ability to handle multiple tasks efficiently with the capacity to prioritize workload. Outstanding work ethic combined with excellent organizational, communication and interpersonal skills. Thrive in both independent and collaborative work environments.
PROFESSIONAL EXPERIENCE
Tenant Services Coordinator 2008 – Present
HINES - Global Property Management & Real Estate Firm
Communicate and coordinate with tenants, vendors and building staff on site on a wide range of building issues and work independently to resolve or ensure resolution of issues or problems in a timely manner.
• Effectively coordinate tenant move-in and move-out using Hines standards and processes established by General Property Manager.
• Follow through within the same day of request for building access, including afterhours access. Issue new and lost building access cards according to established procedures.
• Coordinate tenant events as delegated by General Property Manager or Assistant Property Manager. Perform all tasks accurately, completely and within designated timeframes.
• Ensure timely and accurate completion of specific Property Compliance audit recommendations as directed by the General Manager, Property Manager or Assistant Property Manager
• Review and maintain accurate, current and complete records of vendors, tenants, emergency contacts, special projects, tenant lease files, complete tenant and vendor certificates of insurance and building contract files. Distribute as needed to appropriate parties within designated timeframes.
• Prepare accurate and timely correspondence to tenants and vendors as directed by General Manager, Property Manager or Assistant Property Manager.
• Work with Leasing Team coordinating tours, office space accessibility and Broker events.
Marketing Coordinator 2006 – 2008
RYDER - Transportation, Logistics and Supply-Chain Management Solutions
• Manage agendas for VP and six Directors including scheduling internal and external meetings, appointments, interviews and group conference calls. Coordinate detailed domestic travel arrangements; prepare expense reports in a timely manner.
• Work directly with Vice President of Marketing and 15-person team, coordinating customer events and working directly with the Directors of Sales and Vendors.
• Manage collateral available for our sales-force - work directly with internal warehouse and vendors to maintain minimum quantities available to sales-force at all times.
• Produce documents to be used for presentations under tight time constraints.
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Aymee Velazquez Tulin
Resume
Office Manager 2004 - 2006
AMERICAN INTERNATIONAL GROUP – Insurance and Financial Services Organization
• Provide support to internal staff on all office administrative issues; i.e. corporate credit cards, expense reports, group departmental meeting decisions, travel policies and procedures, i.e., building notices, fire drills, parking, security, special events, etc.
• Manage CEO’s daily agenda, coordinate detailed and extensive domestic and international travel arrangements; schedule internal and external meetings, appointments, interviews and group conference calls while effectively leverage CEO’s time.
• Control confidential documents requiring signature/approval of CEO as well as assuring their return to the appropriate department in a timely fashion.
• Liaise with Human Resources in the recruiting, interviewing and hiring of all Administrative positions. Supervise and provide guidance, training and support to staff. Maintain biweekly attendance and annual vacation records for 20 departments. Review timesheets for the Miami staff and submit for approval and processing in a timely manner.
• Review expense reports and travel summaries to assure proper supporting documentation, budget guidelines and policies and procedures are being followed prior to approval by CEO.
• Manage direct vendor relations; review and process payments to all vendors and submit for approval.
• Manage, sort and distribute a full range of incoming and outgoing correspondence.
• Overview all office supply orders for the entire staff to prevent overspending and duplicate orders.
Executive Assistant 2001 – 2004
CHEVRONTEXACO - Global Energy Company
• Direct liaison with Latin America Division Country Managers and their teams.
• Review projects and prepare presentations for the Management Team.
• Developed and coordinated extensive domestic and international travel arrangements, • Coordinated meetings, appointments and group conference calls.
• Compiled various monthly financial reports for the Coordinators/Vice Presidents.
• Managed, organized and distributed full range of incoming confidential correspondence.
• Worked as part of team to develop training alternatives for the entire region. Evaluated alternatives and conducted research to support the top five alternatives with the goal of presenting and receiving approval from the Management Team to implement in the entire region.
Executive Assistant and Recruiting Coordinator 1999 – 2001
McKINSEY & COMPANY, INC.- International Management Consulting Firm
• Developed and coordinated detailed and extensive domestic and international travel arrangements, significantly improving executives’ productivity.
• Acted as liaison with clients and all levels of internal staff.
• Coordinate meetings, group conference calls to effectively leverage Partner’s time.
• Produced and edited documents according to standardized formatting procedures under tight time constraints, assuring delivery to the client in a timely fashion.
• Managed, organized and distributed full range of incoming correspondence. Decided on appropriate action, releasing partners for more important activities.
• Created highly effective extensive filing system, resulting in easy access to critical information.
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Aymee Velazquez Tulin
Resume
Coordinator of Professional Staff Development & Recruitment.
• Managed production and timely distribution of candidate hot lists to the recruiting team, enabling well-organized follow-up with the potential candidates.
• Prepare and deliver candidate letters and successfully coordinate office visit.
• Organized recruiting interviews, group lunches, decision meeting as well as delivery of the final offer letters at the end of the day.
• Coordinated 3-day weekend events for the candidates, to include office presentation, group dinner, group breakfast, neighborhood tour, and dinner at a Partner’s home. Efforts contributed to the acceptance of offers, ultimately securing top candidates for the firm.
Executive Assistant 1987 – 1999
HEMISPHERE SERVICES, INC – Multinational Management & Manufacturing Services
• Scheduled extensive domestic and international travel; business meetings; created/maintained correspondence, and data files, resulting in easy access to key information.
• Accounts receivable/accounts payable, bank reconciliation of holding company and its subsidiaries’ checking accounts.
• Worked directly with Auditor processed reports, arranging extensive international travel schedule business meetings at operations level.
• Maintained/updated monthly spreadsheets and customer correspondence files of corporate objectives by country and worldwide suppliers of raw material and finished goods.
Administrative Assistant to Managing Director 1983 – 1987
DEAN WITTER REYNOLDS, INC. – Securities Brokerage Investment Banking Firm
Worked directly with the Managing Director; arranged appointments, scheduled travel and business meetings. Maintain correspondence and data files. Supervised daily general operation of office staff including all personnel related matters: screening and interviewing applicants; orientation for new hires; personnel supervision and trouble-shooting; maintaining personnel files and records of administration; assisting with annual reviews and salary increases; maintaining personnel files for all subsidiaries' general managers and upper key personnel. Supported Cashier with accounts receivables and accounts payable.
EDUCATION
Miami Dade College, Miami, FL Present
KEY SKILLS
Office Skills:
Executive Support
Office Management
Event Coordination
Travel Coordination Records Management
Customer Service
Front-Desk Reception
Database-Administration Spreadsheets/Reports
Computer Skills: MS Office
MS Outlook
Solomon
Oracle Enterprise One MS Project
Aware Mgr Data Entry
Power Point Presentations
Typing 80 wpm
Fluent Spanish/English
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