Sign in

Executive Assistant

Denver, Colorado, 80111, United States
October 28, 2008

Contact this candidate

Suzanne M. Sparks

**** *. **** ******

Strasburg, CO 80136




§ 18 years CEO / COO Executive Assistant experience

§ Strong leadership, organizational and communication skills

§ Trustworthy with ability to maintain a high-level of confidentiality

§ Outstanding customer service skills with demonstrated ability to meet deadlines and resolve difficult issues

§ Proficient in Microsoft Windows environment, skilled in Word, Excel, PowerPoint, Outlook, Publisher, Access

§ Multi-tasker, comfortable in high pressure situations

§ Excellent work ethic and dependable with positive demeanor



Metro State College Bachelor of Science, June 1991 Major: Business Administration


NATIONAL STROKE ASSOCIATION October 2007 to October 2008

Centennial, CO

Non-Profit Organization

Executive Assistant – Chief Executive Officer/Managing Director

§ Arranged travel schedule, including air, hotel car service / rental

§ Prepared and edited presentations utilizing PowerPoint

§ Planned and coordinate meetings

§ Liaison between Board of Directors and Senior Management

§ Planned and coordinated quarterly Board of Directors meetings, including taking minutes

§ Managed and maintained Outlook calendar and email

§ Prepared expense reports

§ Completed special projects as assigned

§ Retrieved and transcribed voice mail

§ Prepared correspondence, reports and miscellaneous documents

§ Ensured smooth office operations

EMS MANAGEMENT, LLC April 2007 to September 2007

Greenwood Village, CO

Outsourcing of emergency department staff, ambulance and management services to hospitals.

Senior Executive Assistant – Chairman / Chief Executive Officer

§ Planned and coordinated special meetings, including Board of Directors,

Annual Shareholder, Strategic Planning, Budget and Executive Management meetings

§ Arranged all travel detail, logistics, catering, invitations

§ Prepared, audited and reconciled monthly budget reports

§ Received customer / employee complaints and routed appropriately

§ Created and edited high quality confidential documents

§ Audited executive vendor invoices for approval

§ Prepared and audited expense reports

§ Assisted all departments within the Executive Office

§ Lead monthly NRC/SCA Administrative Assistant meetings

§ Retrieved and transcribed voice mail

§ Coordinated schedule, managed calendar and email

§ Maintained National Resource data base

§ Answered and screened calls for urgency

§ Liaison between staff members and the Executive Team

Suzanne Sparks

(Page 2)

(i)STRUCTURE September 2004 to January 2007

Broomfield, Colorado

IT Outsourcing, providing customers with the ability to strategically outsource non-core IT operations and IT-driven processes to reduce costs and improve.

Executive Assistant – Chief Operating Officer, Chief Technology Officer

§ Organized extensive domestic / international travel schedule, including air, hotel and car service

§ Maintained and manipulated demanding executive calendar, via Outlook

§ Organized staff / operation weekly meetings, taking of minutes; following through on action items

§ Executed operation / staff meeting agendas

§ Coordinated and planned executive meetings, both internal and external

§ Prepared letters, memos, reports, presentations and other confidential material

§ Reconciled credit card statements; gathering company expenses for submittal

§ Prepared and submitted complex expense reports

§ Event / facilities planning for department team building functions

§ Coordinate executive and new hire meet-and-greet luncheons

ING August 2001 to April 2003

Denver, Colorado

Individual / Group Reinsurance and Institutional Markets, responsible for life, annuity, mutual funds, broker-dealer guaranteed investment contracts and other funding agreements.

Senior Executive Assistant -- Chief Executive Officer

§ Organized extensive travel schedule, including international

§ Maintained demanding executive calendar

§ Composed, developed, edited and proofread correspondence and materials

§ Planned and coordinated executive meetings

§ Prepared weekly business report to Chief of Staff

§ Handled sensitive information maintaining the highest level of confidentiality at all times

§ Follow-up with direct report Presidents for their weekly reports

§ Initiated and maintained filing system via Access database

§ Prepared “Board Books” for Board of Director meetings

§ Reconciled and submitted complex expense reports

§ Coordinated and managed special projects as requested

§ Planned and coordinated company parties / functions

ATLAS AIR WORLDWIDE HOLDINGS October 1997 to August 2001

Golden, Colorado

Involved in the airport-to-airport air transportation of heavy freight cargo through its two operating subsidiary airlines, Atlas Air, Inc. and Polar Air Cargo, Inc.

Executive Assistant – Chief Executive Officer

§ Organized and maintained executive calendar, accepting and declining requests

§ Coordinated extensive travel, domestic and international, adapting quickly to changes

§ Planned executive social functions with customers

§ Screened mail, email, telephone calls and visitors, answering correspondence, via email or letter

§ Prepared and submitted complex expense reports

§ Coordinated all executive meetings, including quarterly Board of Directors / annual shareholder meetings

§ Arranged travel accommodations for Board members

§ Compiled quarterly board books and annual reports

§ Coordinate quarterly conference call with shareholders

§ Personal administrator to executive family members

§ Reconciled credit card statements, balancing monthly

§ Extensive Investor Relations management reports

Contact this candidate