Manager Administrative Assistant

SKILLS SUMMARY

Over fifteen years of providing administrative assistance in various legal sectors, including corporate governance, corporate compliance, proxy statement preparation, environmental remediation, labor and employment. Comprehensive planning skills in setting priorities by utilizing the ability to implement decisions for completion of immediate and long-term requirements. Proficient in Microsoft Office and various office programs.

EMPLOYMENT EXPERIENCE

December 2011 to May 2012: J.C. Penney Corporation

Legal Secretary – Labor, Employment and Benefits

Administrative Support for Vice President-Benefits, Senior Counsel-Benefits, Senior Managing Counsel-Labor and Employment, Senior Counsel-Labor and Employment and Legal Office Manager.

Organization, composition and submission to internal staff of documentation received from the U.S. Equal Employment Opportunity Commission and various state agencies related to discrimination charges of current and former employees; Maintenance of document management and record retention data in electronic filing systems. General duties of proofreading, travel preparation, expense report preparation and submission, and meeting management.

June 2001 to October 2011: Occidental Petroleum Corporation

Legal Administrative Assistant

March 2008 – October 2011 Glenn Springs Holdings, Inc.

(direct subsidiary of Occidental Petroleum Corporation managing environmental remediation)

Administrative support for: Vice President, General Counsel and Segment Compliance Officer; Environmental Counsel; Project Managers; and Senior Vice President, Operations.

Reviewed legal contracts and followed through with signatory and financial requirements. Prepared payment requests for Administrative Orders on Consent, Consent Decrees, Leases, Easements and special handlings for state agencies. Monitored lease/easement database to ensure timely payments. Prepared Ethical Code of Business Conduct Site Audit Report for submission to the Board of Directors/Audit Committee. Supplied corporate entity designations and lists of officers as required by state. Submitted Charitable Contribution Requests in conformance with corporate policy. Acted as Accounting liaison for invoice troubleshooting and coding. Primary wireless account administrator managing setup, coding, equipment and monthly management of 80 wireless accounts, achieving an annual savings of over $30,000. Records Management liaison for setup and management of both the electronic and hard copy file system ensuring compliance with the corporate Records Management policy. Supervised the work product of the temporary worker hired for e-file data input. Created site codes for filing system. Managed transfer of administrative work product to shared e directories. Created and managed the shared Legal Contract directory. Supplied administrative support for Project Managers, including submission of reports to the U.S. Environmental Protection Agency and state agencies. Compiled and monitored bid requirements and documentation. Managed vendor insurance database for various site activities. Actively worked with Environmental Counsel for admittance to the State Bar of Texas.

June 2001 – March 2008

(Los Angeles Corporate Office)

Administrative support for Senior Associate General Counsel with matters associated with corporate governance, resolutions, By-laws, corporate entities, mergers and acquisitions, finance, contracts and employee plans. Provided administrative tasks of general and security filing, copying, mail distribution, travel, meeting coordination, payment of vendor invoices, expense reports and phone calls. Documented summer intern projects. Provided data entry and proofreading, including assistance with the final design of the company proxy statement and the Chairman’s annual meeting script. Coordinated schedules with the Assistant Corporate Secretary’s office for delivery of drafts and final copies of the proxy statement to the Board of Directors and senior management. Primary contact for the Publications department and outside printing vendor for final proxy statement distribution.

Administrative support for Corporate Compliance Counsel. Accountable for creating, submitting and filing of the annual compliance report. Managed reports for documentation requirements from compliance officers by tracking Ethical Business Conduct compliance training and attendance. Utilized compliance vendor database to track, file and forward anonymous employee compliance complaint calls and documentation.

Assumed additional duties as Legal Co-Office Manager from 2002 through 2003. Chief point of contact for general contractors and Office of the Building for multi-floor legal department remodel by coordinating construction, department requests for office furnishings, repairs of equipment and provision of artwork. Provided attorney listings in various legal publications. Managed scheduling of legal department workload for the night secretary.

Additional employment will be provided upon request

EDUCATION

2000 - 2005: West Los Angeles College / Culver City, California

El Camino College / Torrance, California

Paralegal courses towards degree

2009: University of North Texas, Professional Development Institute, Inc.

Certificate of Paralegal Studies (Honors)

2011-2012: Collin County Community College, Preston Ridge Campus

Final courses towards Associates Degree

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