Receptionist/Admin Assistant

Ana Daniela Veglovarria

***- ***-**** * - 626-***-**** C

Email: ******@***.***

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PROFESSIONAL SUMMARY:

* Positive attitude/Detail oriented/Customer focus

* Experience with Management & De-conflicting Electronic Calendars

* Experience with Confidentiality, Sensitive Information, Discretion, & Good Judgment

* Performed International & Domestic Travel Reservations/Reimbursements

* Strong Ability to Plan, Prioritize & Complete Assignment with minimal supervision Skilled to interact with difficult clients, using tact, diplomacy, & discretion

* Ability to work in fast paced, high intensity team environment, multi-tasking skills

* Bilingual: Spanish/English.

TECHNICAL SKILLS:

* PC & Mac, Windows XP 2003, Windows 2007, Word Perfect, Excel, PowerPoint, MS Outlook, Concur, The Edge, Net Meeting, Meeting Maker, Oracle, Internet, WebEx, Live Link

PROFESSIONAL EXPERIENCE

AEROTEK/SHUR-LOK ~ Receptionist ~ Engineering Company 04/2011 – 6/2011

• Responsible for Incoming/Outgoing / Sorting mail distribution and postage (Neopost machine)

• Greetings/Directing Clients, Customers, and Visitors to proper departments and Parties

• Screened/Directed/ Transferring/ Paging phone calls/Multiple lines

• Scanned engineering plans: Invoices, Routers, Certifications, Credit Memos, etc.

• Filing, copying, emailing, scanning documents

• Maintained daily sign in/out visitors log

• Assign/Escort required badges as appropriate, contacting their sponsors as needed

• Announced/Notified guess to: Managers, Supervisors, Engineers, and Employers

• Been the primary point of contact for employees, managers, supervisors and company.

Northrop Grumman Corp. / Chipton Ross 07/2005 / 07/2010

Admin Support to: Strategic Development VP. & Directors -.

Admin Support: Technical Manager – Avionics & Software.

Admin Support: HR Professional Development Dept. Space Technology

Admin Support: IT & CIO, & Staff Engineers

Executive Support to: Sector Director

Executive Assistant to Vice President

Executive/Admin Assistant / Defense Office

* Copying, Faxing, Scanning, Editing, Typing, Shipping, Emailing documents

* Monitoring electronic emails, making proper referrals

* Travel Reservations/ Submitting expenses reports – Concur/ The Edge/American Express

* Screening/Directing/ answering questions regarding business operations.

* Managed Electronic Calendar. Accepting/Declining meetings, Appointments

* Using high level of confidentiality/Sensitive information

* Handling assignments on timely manner

* Using high- level contacts with sensitive information

* Using tact, discretion and good judgment

* Generating presentations, chats, coordinating calendar

* Processed invoice payments/Distributed mail

* Responsible for Corporate Meetings, Conferences, & Video-conference. Catering when needed.

* Performed complex Executive/ Administrative /Logistic support to Sector Director

* Worked with fast paced environment. Constantly multi-tasking. Working with individuals representing other departments & outside organizations. Providing guidance & directions/ Customer Service

Jacobs Engineering/PTS /LAUSD 08/2006-12/2006

Administrative Support to Project Manager & Engineering Staff

* Performed complex Administrative/logistic duties for Project Manager, Engineers, and Architects (30+)

* Responsible for executive travel reservations/reimbursements

* Prepared mileage reports, vouchers, invoices, maintained vacation schedules

* Responsible for engineers timekeeping, & Payroll (40+) schedule and coordinate meetings

* Maintained electronic calendars, meetings, appointments

* Experience with ordering Office/Kitchen/Computer supplies on line

* Answered busy phone lines/Customer Service

JET PROPULSION LABORATORY /ACRO 09/1994 - 08/2004

Administrative Support_ Radiation Effects & Nuclear Energy Office

* Admin Support to Supervisors, Managers, Engineers

* Experience with Confidentiality, Sensitive Information, Discretion, & Good Judgment

* Performed International & Domestic Travel Reservations/Reimbursements

* Copying, Faxing, Scanning, Editing, Typing, Shipping, Emailing documents

* Monitoring electronic emails, making proper referrals

EDUCATION

Glendale Career College / A.A. Legal Secretary – Certificate

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