Company Software
Resume:
Pamela K. Baker
Contact
Tel : 520-***-****
Cell: 520-***-****
e-mail : *********@*****.***
Address
**** **** ****** *****, ******, AZ 85730
Profile
Objective Seeking a position with an organization that will offer me the opportunity to utilize my current skills while gaining new and challenging opportunities
Availability Immediately
Key Skills
Proficient or familiar :
• Microsoft 7, Vista, XP
• All office equipment
• Supervision • QuickBooks Accounting Software
• Visio Software • Multi phone system
• CRM Package
• Microsoft Office programs
Work Experience
Scientific Technologies Corporation
Executive Assistant October 2004 to September 2011
Updated and maintain the Executive Teams calendar
Maintain President and Managing Partner email accounts
Maintain company organizational charts using Visio software
Maintain company business cards
Received customer contracts which included:
o Ensured signature from the Executive team
o Returning of unexecuted contract to customer for counter signature
o Scanning contract for placement on server
o Notifying Project Managers, Finance team that contract has been received
o Ensure that an executed copy was received from customer
Maintain company petty cash
Maintain company CRM package to include:
o New contact information
o Employee contact information
Updated and maintain the company out of office calendar
Mailings to include:
o Incoming/Outgoing mail
o Mail merges
o Maintain postage account
o Correspondence development
o Company newsletter
Travel arrangements for the entire company to include
o Airline tickets
o Hotel
o Car Rental
Supervision of intern staff
Office Supply approval and ordering for entire company to include:
o Supplies for satellite offices
o Supplies for home office staff
o Managing/approving the account for accurate billing
Maintain the shipping account to include:
o Any shipping needs for the company
o Approval of vendor invoices received for accurate billing
Managed the company cell phone account to include:
o New lines of service
o Canceling of lines of service
o Managing/approving the account for accurate billing
o Contract negotiations
Arranged all off-site meetings to include:
o Meeting location
o Meeting logistics
o Contract negotiations
Arranged all conference calls for the company to include:
o Available audio conference lines
o Web conference set up
o Notification of meeting to attendees
Multi-phone system
Other assigned duties:
HR Department
Maintained all the employee files both active and term
Maintained all the company insurance files
Back-up to HR Director
Set-up new hire interviews
Sales and Marketing
Managed/Maintain all off-site conferences to include:
o Attendee registration
o Booth registration/shipping
o Hotel arrangements for attendees
o Travel arrangements for attendees
o All payment associate with each of the conference that the company will be attending
Finance Department
Participated in month end closing functions to include:
o Credit Card Reconciliation
o Petty Cash Reconciliation for satellite office
Managed the timer system for the company to include:
o Verifying all employees have entered their time on a timely manner especially for month-end invoicing
Managed/Maintain the company credit card to include:
o Verifying/approving charges
o Signing privileges
o Managing account for accurate billing
Corporate Annual Business Filings
Responsible for A/P and entering the invoices into the QuickBooks Accounting software
Writing checks towards A/P accounts using QuickBooks Accounting software
Bank Deposits
Education
2001 to 2002
Seminar/Workshops:
• Coaching Skills for Managers & Supervisors
• Custom Outlook, New Horizons Computer Learning Centers
• Custom Word 2000, New Horizons Computer Learning Centers
• PowerPoint 2000 Level 1, New Horizons Computer Learning Centers
1970 Graduated Peoria High School
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