Vilma Blanco
Resume:
VILMA C. BLANCO
San Diego, CA 92103
************@*****.***
OBJECTIVE
Talented motivated administrative assistant skilled in all aspects of office management. Has extensive multi-tasking, organizational, customer support and government, and purchasing experience.
SPECIAL SKILLS
• Microsoft Office
o MSWord
o PowerPoint
o Excel
o Outlook
• 10 Key
• Purchase Orders
• Types 80 wpm
• Bilingual/Spanish
• Vendor Bids
• Customer Service
• Dictaphone
EMPLOYMENT HISTORY
Administrative Assistant (Contract Hire) 02-2007 - Present
L-3 Communications – Applied Technologies and Pulse Sciences
San Diego, CA
• Supports Contracts Manager and Contracts Administrator
• Manages Outlook Calendar for office manager which includes meetings and conference scheduling
• Organizes conferences/meetings, special events between visiting government/customer/vendors and company members
• Develop and implement guideline procedures for quote procedures
• Create flow charts for procedures for quotes
• Update quote log on daily basis with customer information/amount of bid
• Establish files and maintain contract records with discretionary/proprietary material on each customer bid
• Initiate contract revisions/quotes for customer base
• Assist foreign customers in Latin America using my ability to speak Spanish
• Gather rationale information on parts for bids on quotes.
• Gather both domestic and foreign travel information for proposal bids
• Initiate contract opening and closing briefs after orders are received
• Attend weekly status meetings; create and deliver action items/status meeting minutes using Excel spreadsheet.
• Complete assigned tasks from Status Meetings and follow-up for status with attendees to assure completion of action items
• Create and deliver a weekly report to corporate offices on bids and awards to corporate offices
• Supports Purchasing Agent with orders tracking status of orders from vendors and subcontractors
• Creates Excel document for purchase order tracking receiving/delivery
• Supports customer service with domestic as well as foreign based customers
• Create bid proposal drafts for Contracts Manager and Administrator
• Gather per diem/travel information for proposals from not only corporate travel, but web site/online research for queries
• Supports management on several tasks at one time
• Maintains a good/productive working relationship with fellow employees
Administrative Staff Assistant 01-2003 – 03-2004
General Dynamics – NS, San Diego, CA
• Supported two regional managers in Network Systems
• Support offsite managers in the Far East, Mid East and Europe.
• Meet deadlines of uploading proprietary reports onto Navy and company web site.
• Maintain reconciliation of supply ordering on monthly basis.
• Maintained Outlook calendar for office manager
• Reconciliation of VISA accounts for offsite managers.
• Generated domestic and foreign travel arrangements and expense folders including proprietary information necessary for trips.
• Reconciled, documented and maintained personnel traveling expenses and logs.
• Coordinated conferences, special events and catering setup for meetings between visiting government/customer/vendors and company members.
• Initiated, created and implementation of administrative processes and procedures.
• Ordered and maintained office supplies.
• Assist visiting government (SPAWAR), Air Force, vendors and customer service representatives.
• Customer service oriented.
• Assure smooth flow of business for the office personnel
• Maintained personnel records and discretionary/proprietary material.
Administrative Assistant II 04-1999 – 07-2001
University of California, San Diego La Jolla, CA
• Met deadlines for a bi-weekly and monthly payroll for department of over 200 individuals entering into department’s database.
• Timekeeping and reconciling accounts at each payroll period into department’s database.
• Generated high and low value purchase orders for department with vendor interaction using department’s database/IFIS system.
• Procured/gathered information from vendor for purchase bids/order processing.
• Developed and implemented departmental guidelines/procedures for processing of high and low value purchase orders.
• Generated and coordinated travel orders and expense reports for faculty/staff members into the university’s IFIS system.
• Completed expense reports for both domestic and foreign travel into the university’s IFIS system.
• Coordinated arrangements for conferences/events of frequent executive conferences and special events coupled with high customer service needs.
• Completed and maintained personnel/new hire documentation as well as new student documents as well as proprietary documents.
• Customer Service
Administrative Support 10-1994 – 04-1999
Adecco/TAD Technical Cypress, CA
(Contract hire at The Boeing Company)
• Completed accurate weekly payroll and timekeeping for department of over 400 personnel.
• Coordinated and generated foreign and domestic travel arrangements.
• Received, screened and distributed all correspondence to appropriate personnel.
• Maintained Outlook calendar scheduling with frequent changes between military and internal personnel.
• Maintained personnel files.
• Assisted visiting foreign and domestic vendors with appropriate services to meet needs.
• Collaborated interdepartmentally on special projects/team player.
• Contributed to Parts Costing Departmental Award in winning the Silver Eagle Award in 1999.
• Created area map for conferences in resulting in receiving certificate of merit and monetary award in 1999 and continued to be used company wide for future conferences.
• Collaborated with other department to complete special projects for security issues for foreign visitors and vendors.
• Procured information from vendors and military visitors for submission of forms to Security Department
• Created PowerPoint presentations for program reviews.
• Report typing.
• Catering, special events, customer service and conference scheduling.
• Assisted other administrative assistants as needed.
• Have assisted in teleconferencing during conferences using the Boeing conferencing system.
EDUCATION
Foundation College, San Diego, CA Desktop Support Specialist 2003
Cerritos Junior College, Norwalk, CA Court Reporting Studies
Los Angeles Harbor, Wilmington, CA Secretarial Courses
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