MUHAMMAD HAROON

U.A.E, Abu Dhabi

Mobile No: +971*********

E-mail:ule6vd@r.postjobfree.com,

ule6vd@r.postjobfree.com

OBJECTIVE:

To be part of professionally managed Organization where I could accelerate my performance and climb up the hierarchy and prove my determination and subsequently be a leading force in the growth of the organization. I am a good team player and intend to be an asset to an organization.

SELF APPRAISAL:

Having almost 10 years of strong experience (4 years in UAE) in the area of Procurement and Administration supported by hands on experience and skills on various software packages & effectively liaised with statutory / internal auditors. High level of focus on work quality / attention to details & accuracy. I have high level of motivation, honesty & commitment to work. If given an opportunity, I am confident on my capabilities and skills and shall discharge my duties with utmost care and to the entire satisfaction of my superiors.

EXPERIENCE:

1st May 2008 Till Present

KHARAFI NATIONAL LLC (ABU DHABI, UAE)

(Headquartered in Kuwait, (KHARAFI NATIONAL) is a leading Infrastructure Project Developer in Water, wastewater treatment and reclamation, district cooling, solid waste management and enhanced oil recovery as well as a leading Contractor and facilities Management Service Provider to the Petroleum, chemicals, power, water and commercial sectors in the Middle East and Africa.)

PROCUREMENT OFFICER / DEPARTMENT ADMINISTRATOR

Main Functions: Procurement in the Department and Administrative activities in the department

Procurement Duties

• Offering enquiry, collection of quotation, comparison statement preparation and proposal of ordering / purchasing.

• Handling local / overseas inquiries for Centralized Procurement (As per procurement Plan), taking quotations and discussing for better prices with Sr. Procurement Engineer's.

• Preparing all the CIA purchase orders through ERP which is greater Than 100,000 AED, maintaining purchase log, and updating the delivery schedule in the ERP.

• Coordinate with finance department for payment issues and sending Purchase Orders on daily basis.

• Responsible for all expediting activities after PO placement, modifying and monitoring delivery schedules as per project requirements.

• Preparing different reports for department like BI-Weekly, Monthly related to procurement activities.

• Maintaining and updating RFQ's Log as per company procedure, the RFQ's which is receiving through Procurement Plan from projects (More than 8 Projects) and follow up with suppliers regarding quotation and technical submittals.

• Preparing Technical submittals and submitting to Project and Engineering Service department (ESD) for evaluation and approval, after receiving the comments from Project, Consultant and ESD then coordinating with supplier for their feedback.

• Key person for Centralized procurement (CP) handling all the issues related to CP and assisting 10 procurement engineers.

• Coordinating with supplier regarding the commercial & technical offers.

• Assigned from department side for tendering inquiry follow up with suppliers.

Administration Duties

• Arranging / conducting interviews and selecting the right fit candidate for the department.

• Maintaining Attendance Report & Leave Record for Salary Sheet through ERP. Maintaining employee files and the HR filing system.

• Updating and creating new Vendors in the ERP as a Supplier Site and Sub Contract Site.

• Creating Suppliers Sites, Payment Terms, Delivery Terms through ERP and Preparing & Issuing the CIA (Client In-House Approval) Orders for Centralized Procurement.

• Supervise all the Admin / Supporting staff for department in accordance with company policies and procedures.

• Record and file maintenance strictly based on ISO 9001-2000 procedures

• Coordinating with all departments in the organization for proper and timely accomplishment of task entrusted.

• Preparing procurement Plan for all projects coordination of Sr. Procurement Engineers.

16th August 2007 to 30th April 2008

AFRIDI TRAVELS & TOURISM L.L.C (ATNT Groups - DUBAI, UAE)

(Afridi Travel & Tourism & Arabian Desert Rent A Car Basically now the Group of ATNT Groups it’s a Tourism Company in Dubai Karama)

ADMINISTRATIVE OFFICER

Main Functions: Office Administration In-Charge, Logistics Fields & Employee relation, dealing with all vehicles owners (more than 150), maintaining & updating all vehicles reports/ employees & vehicles record in the data base, online visa process and coordinating with PRO.

• Information collecting from all the drivers and preparing monthly Report for Safari, Dhow Cruise, City Tour, pick & drop & Other Income with the coordination of Finance Department.

• Arranging the Safari Team for different routes and coordinating with guest for the same.

• Preparing Daily Sales Report of Safari, Dhow Cruise, City Tour & Rental Car Vehicles and make sure that all the invoices are claiming to the Clients on monthly basis.

• Responsible for follow up with clients for PDC Cheques of hundred Vehicles

• Daily applying for Bank Statement and discussing regarding the daily checks with Finance and providing report to the Managing Director on daily basis.

• Maintains and updating the file system for 100 vehicles like Passing Papers, Insurance, Registration Papers, Salik Details, Fines Record on each vehicles

• Maintaining “SALIK” Report for all vehicles and ensuring that all the Clients are charge by finance each month

• Looking Traffic Fines & Recovery from Customers of more than 100 vehicles

• Assuring that the required documents is complete in the online Visa processing files filing system and applying Online Visas for 4 different companies

• Preparing Daily activity report of all the drivers, and updating weekly & Bi-weekly Reports

• Coordinating with the PRO regarding the online visa problem and providing the requested documents to PRO in order to solve the matter in Immigration Department

• Arranging documents for processing RP Visa’s of Employees/newly recruited and handing over documents to PRO for RP visa, renewal and cancellation if required.

• Supervising all kinds of HR/Admin activities including HR reports that how many Visas on process at the time

• HR Planning - Mobilization, Demobilization & Transfer of Employees from one site to the other with help of HR Manager, including transportation and accommodation arrangements.

• Employees Annual and Ex-Pats Rotation leave processing and arranging Air Tickets to the destinations with approval from HR Manager and Managing Director.

• Administrator of safari team leaders, and all junior office staff include drivers

• Arranging Passport and Exit permit for the employees who are leaving for annual/emergency leave.

• Provide administrative support functions in relation to staff, office premises, equipments and transportation

• Assisting Managing Director in compiling various reports.

• Reviewing the invoices of various dealers on monthly basis

9th May 2006 To 9th August 2007

HA CONSTRUCTIONS (Multinational Company)

(HA Constructions is a multinational Construction Company that has successfully completed projects for multinational organizations like Warid Telecom, Bank Al-Falah etc. in UAE, Pakistan, Bangladesh & African countries)

ADMINISTRATION HEAD / PURCHASING SUPERVISOR (PAKISTAN)

Main Functions: Handling Finance for all site offices, Head of Administration for all sites, Supervisor of all Buyers on Sites

Accounts related duties

• Management of Accounting, Preparation of Accounts, Ledgers, Financial Reports, Monthly Expense Sheet and Book Keeping, Day Book in Computer & Manual

• Receiving Imprest Money for Sites Disbursement, like Labour Wages, Site Supplies, Staff Salaries, Repair & Maintenance, Entertainment & Mess expenses of Staff Local Purchase Order and other Miscellaneous Expenses

• Maintaining Day Book on Site & Monthly Expense Sheet from Day to Day Expenses (Monthly reporting to Head Office)

• Prepare Monthly Expense Sheet of Sites & Office Expenses

• Receiving Weekly Mast roll from Time Keepers & Checking all Mast roll with the Daily Labour Attendance Report which is from the approval of Site Engineer with Labour Cards and Mast roll for 200 to 300

Administrations related duties

• Responsible for staff scheduling to include: work assignments/rotations, employee training, employee vacations, employee breaks, overtime assignment, back-up for absent employees, and shift rotations

• Maintain Daily Attendance Report & Leave Record for monthly Salary Sheet for Permanent Staff

• Checking Non-Manual Staff Attendance on Sites & Report to Area Manager

• Responsible for all Office Material and Staff Performance like Computer Operator, Office Attendant, Drivers, Security Guards and other Junior Staff & Monitoring Log Book of Drivers

Procurement related duties

• To enhance the availability of the materials required and achieve timely implementation within the specified time schedule

• Generating Quotation Comparative Statement (QCS) for the required item, as per quotations received from the suppliers against each order indent

• Negotiating with suppliers in terms prices, payment terms, quality of goods/ services & delivery schedule.

• Assess the market and ensure that the quoted amounts are within the budgeted amounts.

• Preparing Request for Quotation (RFQ) for all projects, only for heavy packages with the coordination of projects managers and sent to suppliers or subcontractors for required quantity

• Follow up for the commercial offers and a key person between the supplier and project manager for the technical clarifications

• Supervising the Expediting Teams on all site offices which was for all heavy packages with the coordination of project manager.

26th October 2005 TO 30th April 2006

UNWFP (United Nations World Food Program) (PAKISTAN)

(I have worked with UNWFP (United Nations World Food Program) Logistics (EMOP) Air Operation Base to support the victims of 8th October 2005 earthquake in Pakistan which is supported by the all World)

STORE KEEPER Cum LOGISTIC OFFICER

Main Functions: Supervising of Loading/Unloading of vehicles, receipt of goods with acknowledgment, binning of goods and securing as per requirements, Assign the good place for easily tracking of material, stock checking on daily basis, issuing of Goods with accuracy, development, Training and problem solver & Admin duties like supervising of all supporting staff on the base.

• Daily Stock Report to the Base Logistics Head Officer and Report about the Receipts, Issues, Stocks Reports

• Over all Supervision and Controlling of all Warehouses & Controlling of all Stores at the Base (more than 10 Warehouses was on the base)

• Handle and Maintain Relevant records for Requisition, Receipts, Store Issue & Transfers, Maintain unto date records, under the UNWFP Policy and procedure

• Controlling and receive Deliveries, Inspect, Count all Incoming Stocks and Materials

• Maintaining the proper Stock order in the Store

• Controlling the Stock level as per Limit & Policy and Report to Discuss the Base Logistics Head Officer

• Supervision and Performance Evaluation of Tally Clerks, Security Guards, Drivers who were Reporting to me

• Responsible for Petty Cash & Maintaining Daily Report of Opening and Closing Balance

• Maintaining Labour Attendance and Over Times and Labour Wages Payments

• Monitoring and Maintaining Log Book of Drivers

• Maintain Daily Attendance Report & Leave Record for Monthly Salary Sheet

15th September 2004 TO 25th October 2005

AFAQ (Association For Academic Quality) (PAKISTAN)

(AFAQ is an independent, ISO certified and a non-profit organization who support the education in Pakistan by giving free trainings to the teachers, donating the Books & Stationery to poor students (children's) of schools)

ADMIN CO-ORDINATOR / PURCHASER

Main Functions: Perform all the Administrative duties for Area Head Office Peshawar & Worked as a Purchasing supervisor to build a new office the region

• Coordinating & conducting all Training & Marketing activities.

• Preparing Data base and updating that how many schools in the area, how much Training conducts for each school, etc.

• Maintaining Daily Attendance Report & Leave Record for Monthly Salary Sheet

• Responsible for Repair & Maintenance of Office Equipment, Buildings and Vehicles

• Maintaining and Screening all In-coming & Out-coming call and mails

• Monitoring and Maintaining Log Book of Drivers

• Weekly and monthly report preparing about all office and sending to Head Office Lahore to General Manager

• Responsible for Petty Cash, maintain Daily Reports of Opening Cash, Receipts, Expenses and Closing Balance and Reporting to Regional Head (NWFP)

• Maintaining Day Book and Monthly Expense Sheet of Day to Day Expenses

• Ensure Timely Issuance of General & Official Material to all staff as per requisition form

• Responsible to maintain Stock Ledger of all items

• Track all sales activities and communicate to the Marketing General Manager with Coordination of Marketing Area Manager.

• Contacting supplier for Quotations for Local Purchasing

• Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.

• To review material requisition orders in accordance with Company procedures and approvals.

• To prepare material purchased and received reports.

• To calculate costs of orders, and forward invoices to appropriate accounts.

• To submit the material requisition with comparison price list to the Unit Head for the processing the Local Purchase Order (LPO).

• Maintaining all the Cash which is related to Cash purchase.

• To follow-up the cash and the credit of purchasing orders

• Responsible for all kind of Purchasing as per Local Purchases Order and close contact with the Customers

• Coordinating with sales staff and customer for arranging the products and the appropriate time of delivery.

04th January 2002 TO 13th September 2004

THE PRINT MAN (PAKISTAN)

GRAPHIC DESIGNER / COMPUTER OPERATOR

• All kinds of Designing in Coral Draw

• Magazines

• Prospects

• Visiting Cards

• Certificates

• Book Titles

• Composing English, Urdu, Pushto, Arabic & Persian Books & Magazines

• Composing all kinds of Official Letters

KEY COMPETENCIES:

Systematic and Knowledgeable : Good knowledge of Administration and procurement policies, processes and procedures generally and experience in their application to the purchase of a wide range of supplies and services; ability to research and gather information from a variety of external and internal sources

Planning/ Organizing/ Documentation : Ability to plan own work and manage conflicting priorities

Teamwork : Good interpersonal skills and ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Communications/Cooperation : Communicating information and ideas, ability and willingness to work with others

Self-Management : Organized, time-management, dedication, responsibility, motivation and patient

Technology Awareness : Good computer skills, proficiency in standard computer applications. (e.g. ERP – Super User (Enterprise Resource Planning), MS Office, E-Browsing, and Outlook, etc.), as well as expertise in procurement-related databases and other software like M/s. Access

EDUCATION:

• Bachelor of Arts University of Peshawar (2000)

• Fine Arts (Statistics, Mathematics & Economics) Govt. College Peshawar (1998)

LANGUAGES:

• English, Urdu & Pushto (Read , Write, Speak) – Arabic (Read, Write fluently and beginner in speaking)

IT SKILL:

• 2 years Diploma in Office Automation & Graphic Designing Certificate 70% Marks (Peshawar City College of Computer Sciences)

• Having in "Hardware" 6 months diploma from Microsoft Education Centre.

• Successfully completed two months course of Oracle Developer 2000 Rel. 6.0 & RDBMS Re. 8.1.7.

• Have a good experience in Computer operating

• Working in the Department as ERP (Enterprise Resource Planning) Supply Chain Management Super-User

• Proficient in the use of Microsoft Office platform (Word, Excel and PowerPoint)

• Coral Draw

• Papage & Inpage

• Print Artist, ACD See

• Internet, Searching and Scanning

• Windows 98-Windows XP

• Basic photo editing software (Adobe Photoshop)

• Performs basic troubleshooting and repairing computer hardware and software

Key Board Skill

• Key Punch Speed in English (50) Words per Minute

• Key Punch Speed in Urdu (45) Words per Minute

• Key Punch Speed in Pashto (30) Words per Minute

• Key Punch Speed in Persian (30) Words per Minute

PERSONAL:

Date of Birth : 12th March 1982

Nationality : Pakistani

Religion : Islam

Marital Status : Married

Driving License : UAE

Passport No : AF6904142

Visa Status : Employment Visa (NOC Available)

Contact this candidate